A Brief Overview:

The Assistant Project Specialist is responsible for interfacing with internal and external project leadership to ensure the successful execution of overall projects and associated milestones throughout the project lifecycle. This includes assisting with client communication and project scheduling systems for engineering-related projects. This position coordinates with internal project management to provide solutions in executing project needs within the budget and schedule. By organizing and driving team deliverables and communication, this position brings consistency to project execution through documentation, reporting, project planning, and detailed process implementation.

What you will do:

Proactively and regularly communicate with (but not limited to) the project team, client representatives, vendors, suppliers and subcontractors on project development and execution.Assist with identifying, entering, monitoring, and analyzing the progress of key project needs, deliverables and milestones for the project team using internal software, and support the presentation of monthly progress reports covering action items and progress updates.Plan, coordinate and facilitate meetings.Assist with various forms of data entry on projects, including (but not limited to) processing project change orders, entering changes to the cost reports, and overseeing the accounts payable process, including the coding, approval assignment, and payment using the appropriate accounting application; in addition to reports, specifications, and all other deliverable and/or Client needs.Assist with entering project scheduling information.Assist with monitoring submittal log and RFIs in construction management software and expediting responses for subcontractors from the internal design team.Assist with evaluating pre-mobilization safety forms and implementing a file management system to monitor project compliance.Assist with evaluating and publishing site-specific emergency action plans with input from the project manager, site operations staff and site superintendent to ensure accuracy.Assist with creating new projects using construction management software and provide daily reports and other workflows to be assigned to project and management leadership.Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.Resolves questions regarding the project; research and provide appropriate answers.