Assistant Financial Controller

Cape Town, ZA

14 days ago

Hyatt

We are looking for a Financial Controller to ensure the smooth and efficient running of the Finance Division and Information Systems Department by:

Ensures that each section of the Accounting and Finance Department is managed efficiently, maximising utilisation of technology.

Ensures that the physical inventories of all supplies and operating equipment are being taken on a monthly and a biannual basis respectively.

Implements all necessary control in order to safeguard the assets of the hotel and to maintain records for the fixed assets, operating equipment, supplies and inventories.

Reviews the reports compiled by Cost Auditor and liaises with the Materials Manager to ensure proper procedures and control of inventories.

Knows all terms and conditions of the management agreement and ensures that they are adhered to.

Monitors requirements set out in the management agreement checklist.

Keeps and safeguards all contracts, leases, insurance policies and all legal and financial documents.

Obtains the requisite licenses for foreign exchange dealing, imports, liquor, tobacco, and entertainment and so forth from the appropriate regulatory authorities.

Administers Hyatt and local insurance matters in conjunction with Hyatt International’s and locally appointed insurance agents.

Liaises with Hyatt International’s and hotel appointed legal consultants for all legal matters.

Administers the Information Systems section and ensures that the hotel computer system and its software are fully utilised, well safeguarded, properly maintained and all licenses are up-to-date.

Administers credit and collection procedures that have been established by the General Manager with the concurrence of the area / corporate offices.

Liaises with both internal and external auditors in compliance with the hotel requirements.

Assists the General Manager in the compilation of all the department’s written policies and procedures into the hotel’s own in-house policy manuals.

Signs all contracts (other than sales contracts with a duration of less than one year) jointly with the General Manager ensuring all terms are in compliance with local law, management agreement, HIC policies and sound commercial judgement.

Approves all disbursements vouchers, expenses claims after ascertaining that all necessary documents are attached, processed and certified for receipt of merchandises or services in quality, quantity and prices.

Approves all purchases in view of availability of funds, necessity and the budget.

Receives on a daily basis the receipts of bank deposits and verifies against General Cashier’s Summary of Receipts.

Ascertains the daily receipts are deposited on the next succeeding day.

Watches daily the adequacy of bank balances and report in writing as to any anticipated cash deficiency to the General Manager, with a copy to area office.

Examines and approves daily manual and computer records.

Ensures all travel agents’ commissions are paid promptly.

Spot checks the prescribed foreign exchange transactions procedures are correctly adhered to.

Examines daily costing reports.

Examines and approves all payroll hiring, status changes and terminations.

Ascertains that all taxes, contributions, licenses, interest and management fee are paid when due

Arranges monthly section meetings for operation review.

Ensures that all keys control and issuance procedures are correctly applied and adhered to.

Recommends to the area office improvements in accounting and internal control.

Reviews and ensures proper procedures and control of purchasing, receiving, storing and requisitioning functions; i.e. Materials Management functions.