Department

PSD Financial Mathematics Staff

About the Department

Founded in 1996 by an exceptional team of educators, the University of Chicago's Financial Mathematics Program has had the honor of shaping some of the brightest minds in the financial industry today. A pioneer in its field, our Program offers accelerated, integrated coursework that explores the deep-rooted relationship that exists between theoretical and applied mathematics and the ever-evolving world of finance. Our mission is to equip our students with a solid foundation in mathematics, and in doing so provide them with practical knowledge that they can successfully apply to complicated financial models. Whether you are interested in becoming a full-time student, completing the program in five quarters, or a part-time professional taking one to two courses each quarter, all graduates of the Financial Mathematics program quickly distinguish themselves as leaders in their field; program alumni have gone forth to find success at companies like JP Morgan, UBS, and Goldman Sachs.

Located in Hyde Park, the University of Chicago is well known for housing great minds. Our Program, with its unmatched student body and highly accomplished faculty, works hard to uphold the University's core values by creating an atmosphere that encourages intellectual collaboration and growth.

Job Summary

Reporting to the Director for Academic Services & Administration (ASA), and working closely with students, faculty, and staff of the Financial Mathematics program (FINM), this position supports daily program operations. The Academic Services and Administration Office coordinates curricular offerings, advises students in all aspects of their academic experience, manages the onboarding and support of course staff, partners with other University offices on administrative and strategic issues, and oversees prospective students’ connection to the program. Together with all program staff, this position is committed to providing an enriching experience for FINM students. Through independent work and collaboration with the FINM team and broader University, the Assistant Director for ASA significantly contributes to a variety of student services and departmental activities to enhance the student and faculty experience.

Responsibilities

Leads the student services portion of ASA, serving as chief consultant for students on issues related to course selection and registration, degree requirements, registrar and bursar holds, and general course concerns.

Manages the matriculation and degree advising for new online student cohort, including planning the immersion weekends for the online cohorts, ensuring online student success and satisfaction, and creating virtual opportunities for these online students to connect with one another, their instructors, and program staff.

Handles the matriculation of BXMS students once admitted to the program, ensuring their manual course registration, compliance with The College and PSD requirements of joint degree students, and course planning for degree completion.

Oversees the approval of non-Financial Mathematics courses as requested by students and manages the database of these approved courses year-to-year, including communicating the timing and policies of each class to interested students; works closely with departments housing any approved course to ensure good partnership with both instructors and administrators.

Serves as the point of contact for students on leave of absence, guaranteeing regular communication and easing re-matriculation for students returning from LOA.

Manages enrollment records for the FINM seminar courses (Practicum, Project Lab, and Career Seminar) which includes ensuring correct enrollment of all students, overseeing required authorizations for participation in Practicum, and related record keeping for seminar courses.

Collaborates with supervisor on data analysis and process improvement efforts for student services, faculty services, and program admissions.Researches, collects, and analyzes data in support of curriculum review, application review, admissions pipeline review, course staff evaluations and other special initiatives.

Manages and supports event planning logistics for various FINM events and activities, including student orientation, graduation, and other events for alumni, current students, corporate partners, faculty and staff.

Supports other administrative operations, including processing reimbursements, and scheduling graduate student meetings and activities.

Works closely with all members of the FINM team plus other University departments including the Registrar, Office of International Affairs, Bursar, Dean of Students, and Enrollment Services.

Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.

Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

Bachelor's degree in related field.

Experience:

Previous experience in Student Affairs, Academic Support, Event Coordination, or a related field.

Technical Skills or Knowledge:

Proficient in MS Suite, Adobe Professional.

Preferred Competencies

Superior organizational skills and constant attention to detail.

Ability to coordinate with many partner offices simultaneously to creatively problem solve on behalf of students and staff.

Commitment to excellent customer service, including tact, discretion, and proper judgement as necessary.

Expertise to collect and maintain a vast array of records to improve organizational knowledge and datapoints.

Superb interpersonal skills.

Knowledge of large-scale event coordination.

Willingness to back-up partner offices on special projects as assigned.

Application Documents

Resume (required)

Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$59,000.00 - $82,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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