Department
 

PME Dean of Students (DOS)

About the Department
 

The Pritzker School of Molecular Engineering (PME) was established in May 2019 and evolved from the Institute for Molecular Engineering, which was founded in 2011. The PME integrates science and engineering to address global challenges from the molecular level up. The PME’s rigorous academic and research programs are made possible through the University of Chicago’s unique partnership with Argonne National Laboratory. The Pritzker School of Molecular Engineering is the first new school at the University of Chicago in three decades and the first school in the nation dedicated to molecular engineering. In the next phase of growth as a School, the PME will continue to expand its team of world-class faculty researchers and empower students from diverse backgrounds to collaborate with faculty in cutting-edge facilities. The PME aims to bring solutions for urgent societal problems to the forefront, while training the next generation of scientific leaders and entrepreneurs.

Job Summary
 

Reporting to the Dean of Students, the Assistant Dean of Students for Recruitment and Student Financials ensures that robust recruitment plans are designed and implemented in collaboration with the Associate Dean of Students for Recruitment and Admissions and ensures day-to-day student financial processes, guidance, and support are managed effectively and efficiently. The Assistant Dean is a point of contact for student and stakeholder financial, recruitment, and onboarding questions and contributes to process improvement in these areas.

Responsibilities

Travels and recruits as needed, assisting with planning and delivering public presentations, special events, and other recruitment activities. Advises prospective students, applicants, and admitted students on the admissions processes, policies, and procedures. Establishes and executes programs for gathering leads for recruiting students.Under the direction of the Dean of Students and in collaboration with the Associate Dean of Students, creates an annual recruiting plan.Conducts recruiting outreach, including in-person and virtual opportunities. Hosts webinars, information sessions, college visits, regional and national event programming, special recruiting events, and other recruitment activities.May also work independently to expand outreach to undergraduate campuses expanding engagement with undergraduate students around to foster early promotion of PME’s graduate school program opportunities.Manages and tracks all graduate student funding, PhD stipend payments, financial aid, tuition- and fee-related matters, TA appointments, fellowships, and internship participation and approval. Troubleshoots student funding-related questions and issues with the PME DOS office, PME Human Resources, PME Finance, UChicagoGRAD, Bursar, University Payroll, Student Employment, and PME academic program administrators.Under the supervision of the Dean of Students, ensures that the funding for PhD, Master’s, Professional students, and Non-degree Visiting students in the PME is processed in a timely manner with the correct payment amount, and appointment type. Collaborates with PME HR on stipend payments for non-degree visiting students. Monitors student tuition and fee accounts to correct issues or advise students appropriately.Manages new graduate student onboarding including editing or creating relevant communications and answering questions.Prepares annual financial reports and projections in collaboration with the Associate Dean of Students, Recruitment and AdmissionsWorks with the DOS staff, PME Finance, UChicagoGRAD, Bursar, and University Payroll office to produce regular reports of the U-SHIP mandatory insurance payments process.Works closely with other DOS staff and academic program coordinators to participate in and execute special events, such as recruitment fairs, annual admissions weekends, and new student orientation.Develops positive and active working relationships with internal and external constituents, including but not limited to, the other graduate Deans of Students Offices, Bursar, Registrar, UChicagoGRAD, UChicago Student Wellness, and Office of International Affairs.Provides student affairs backup coverage including but not limited to emergency services and critical case management, accommodations, admissions processes, orientation, and admitted students' activities.Uses in-depth knowledge and experience to recommend concepts for programming to leaders of various organizations and programs.Communicates and discusses contract terms with outside vendors. Administers contracts. Maintains organizational records and archives relevant information and program materials. Receives a minimal level of guidance and direction.Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

Administrative experience in student affairs and academic support is a plus.

Technical Skills or Knowledge:

Proficient with Microsoft Office suite (MS Word, Excel, PowerPoint) and willingness and ability to learn new systems if they are needed to support the duties of the job.Skilled with Slate or another admissions processing system.Knowledge of database management software.

Preferred Competencies

Work independently, recognize problems, and take the initiative to solve them.Build and critically review policies, processes, and procedures and achieve successful outcomes without complete information available.Successfully build and maintain collaborative relationships through shared responsibilities and respect to achieve a common goal.Excellent written and oral communication skills to communicate effectively and cultivate positive working relationships with students, staff, faculty, and the general public.Excellent interpersonal skills including outstanding judgment and discretion. Strong ethical approach to decision-making and demonstrated ability to resolve conflicts fairly and diplomatically. Maintain confidentiality.Excellent organizational skills, problem-solving ability, and attention to detail.Familiarity with the academic research enterprise and the University of Chicago environment.Readiness to be cross-trained in various areas to support the Dean of Students office.

Working Conditions

Work some evenings and weekends.

Application Documents

Resume/CV (required)Cover Letter (required)References Contact Information (3)(preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Student Affairs & Services

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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