ROLE OVERVIEW

The Office Services team is responsible for the processing of incoming and outgoing mail, e-filing, scanning and archiving for the client and internal teams in Jersey, supporting the business with a wide variety of office services and administrative duties in line with JTC document management policy and procedures

MAIN RESPONSIBILITIES AND DUTIES

Maintain the physical filing of documents both at JTC House and at JTC's off-site storage facility.Retrieval of physical and electronic documents and files under instruction from admin teams and JTC management.Create and update new physical files.Accurately scanning high volumes of sensitive documents for electronic filing and distribution.Adhere to and assist the document management team in achieving daily scanning SLA.Accurate data input and electronic filing using the Viewpoint Management Software System.Carry out filing and administrative tasks as received by email instruction from senior team members.Use of 3rd party supplier to facilitate document archiving and retrieval including accurate data input of file/document information.Collection, process and distribution of post as per company procedure.Allocation and distribution, including confirmation of signature for registered post.Allocation and distribution of bank statements.Assisting the Office Services Team, when required.Awareness and adherence to contractual and statutory obligations under the Group’s policies, procedures and guidelines, including the Group’s core values and guiding principles.Any other duties as deemed necessary by Management

ESSENTIAL REQUIREMENTS

Clean Driving License.Hold or be willing to undertake Manual Handling Certificate.
Knowledge of Health and Safety at work guidelines.Understanding of EU GDPR and other relevant Data protection laws and regulations.