With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

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The Accounts Payable Clerk/Administrative Assistant is an accounting and administrative support position in a fast-pacedproperty management company. The accounts payable portion will be performed 80% of the time and administrativeportion 20% of the time.

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Job Duties and Responsibilities:

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\n\nReceives and responds to incoming calls from homeowners, Board members and vendors. Follow through onvarious requests.\nUpdates homeowner and association information in the system and shared files.\nRelieves concierge/telephone operators on an as needed basis.\nKeeps work spaces organized and maintained, Alerts Office Manager of low supplies and assists in supplystocking and distribution.\nProcesses print jobs, scanning and faxing as general office support when needed.\nFiles association documents for Community Managers. Arranges for delivery and pick up of documents fromstorage when necessary.\nThe preceding functions have been provided as examples of the types of work performed by employeesassigned to this job classification. Management reserves the right to add, modify, change or rescind the work ofdifferent assignment positions.\nEnter, check and approve all invoices for payment for multiple communities.\nPerform basic invoice filing and check filings for multiple communities.\nReview and reconcile past-due outstanding invoices.\nEnsure invoices are processed for all communities.\nVerify amounts and codes on invoices.\nEnsure vendors are entered into the system and process any that are not.\nOther duties as assigned.

\n\n Requirements\nHigh School Diploma or GED required\n1+ years of AP and clerical experience.\nProfessional customer service skills.\nPerform calculations and analysis used in basic accounting.\nEvaluate, analyze and prioritize data in various forms and formats.\nKnowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.\nKnowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.\nSelf-motivated, proactive, detail oriented and a team player.\nTime management and time critical prioritization skills.\nInterpretation and completion of verbal and/or written instructions at a proficient level.\nKnowledge of general office equipment (copier, fax, phone systems, etc.).\nKnowledge of company policies, procedures and forms.\nConfidentiality and discretion in the performance of all duties and responsibilities.\n\n

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.