JOB PURPOSE:
Lead & Maintain Corporate data management and analyse the gap between the existing data management system and industrial best practice.
Revisit & Establish ADP&AYP corporate data management guidelines and to ensure availability & accessibility of all documents.
Maintain, control and retrieve all important documents and operate electronic Data Management System (EDMS) to ensure availability and accuracy of all documentations.
As a designated shared services provider for Al Dhafra Petroleum and Al Yasat Petroleum, all accountabilities, roles and responsibilities of the position shall be applicable to both companies.
KEY ACCOUNTABILITIES
JOB SPECIFIC ACCOUNTABILITIES
- Establish the strong corporate data management guidelines and practice of collecting, organizing, protecting and storing an organisational data.
- Ensure all technical documents, technical proposals, business cases, file notes, presentations, reports, administrative and management actions etc. originating from within Division or incoming to the Division are thoroughly fact-checked and passed for consideration of the Division head.
- Conduct the data management audit quarterly and contribute the continuous improvement on data management practices.
- Monitor and coordinate with all stakeholders within the Division to ensure compliance of business processes and its improvements.
- Coordinate with other divisions to obtain proper data, information, reports, work requests, etc. as required for input to the short/long term plans for the Division.
- Develop internal and external correspondence and documents especially of technical nature and coordinate with stakeholders for review before submitting to Division's management.
- Ensure all correspondence and management responses outgoing from Division and incoming to the Division are promptly coordinated for necessary actions.
- Responsible for document registration, storage and control of all internal/external documents and communications related to the Division.
- Coordinate for all IT requirements of the Division and facilitate prompt IT support whenever necessary.
- Prepare monthly status of documents control, identify documentation issues, recommend and implement solutions.
- Liaise with concerned parties within the group with respect to documentation.
- Operate electronic data management system, monitor access and security to ensure quality and integrity of documents.
- Participate in the development and maintain procedures for computerized records management systems for timely and easy retrieval of required documents.
GENERIC ACCOUNTABILITIES
Supervision
- Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
- Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives.
Budgets
- Provide input for preparation of the Section/ Department budgets and assist in the implementation of the approved budget and work plans to deliver section objectives.
- Investigate and highlight any significant variances to support effective performance and cost control.
QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:
Minimum Qualification
- Bachelor in any Engineering discipline, or graduate in Basic Science, or subject relevant to Oil & Gas Industry.
Minimum Experience & Knowledge & Skills
- 6 8 years' experience in oil & gas industry in corporate data or documentation control roles.
- Skill in CMMS, EDMS (Electronic data management system, Windows Applications, scheduling tools, spreadsheets, database, graphics)
- Technical and management presentations, correspondence and report preparation skills.
We are one of the world's leading energy producers, and a primary catalyst for Abu Dhabi’s growth and diversification.
We operate across the entire hydrocarbon value chain, through a network of fully-integrated businesses, with interests that range from exploration, production, storage, refining and distribution, to the development of a wide-range of petrochemical products.
Since 1971, we have created thousands of jobs, driven the growth of a diverse knowledge-based economy, and played a key role in Abu Dhabi’s global emergence.
Today, we continue to look for new and innovative ways to maximize the value of our resources, pioneering those approaches and technologies that will ensure we are able to meet the demands of an ever-changing energy market, and continue to have a positive impact on the Abu Dhabi economy for generations to come.
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