Job Title 

Alpadia Activity Manager

Job Description

About ALPADIA Language Schools  

 

At Alpadia, our mission is to encourage language development through immersion and to expand the horizons of our students and staff. 

As an Activity Manger, you'll dive into an exciting role that blends cultural diversity, language immersion, and meaningful personal and professional growth in a unique setting where European language camp meets the American camp adventure. 

Think cultural exchange, adventure-filled days, and professional growth—all in an international setting where no two days are the same. 

What’s in it for you? 

Hands-on experience using Positive Behavior Support and conflict resolution to create a fun, engaging, and safe environment 

Stay ahead in the field of education and youth practice with our professional development program designed to advance your career. 

Work alongside a dynamic team of like-minded professionals from around the world 

Be part of something bigger—in 2024, we welcomed students from 64+ nationalities 

 

If you’re ready to inspire, grow, and make an impact while having unforgettable summer experience, this is your chance. 

 

The role  

 

Camp Counselors are usually the first point of contact with our students from the time they get up to the time they go to bed. As such, the working week will offer you some wonderful experiences. The Activity Manager is responsible for delivering the whole of our activities programme, line managing Camp Counselors as necessary to prepare and lead activities in the afternoons and evenings and on their excursions away from the camp.  Most important is the willingness and desire to be there for our students whenever they need you – to monitor their presence at all times.  Your supervising of the students should always be conscientious as their safety is our top priority.    

 

Key responsibilities  

Safeguard and promote the wellbeing of students in our care  

Ensure afternoon activities and/or Premium activities are properly prepared and delivered, giving particular thought to staging to ensure all students enjoy each activity.   

Ensure Session Plans and risk assessments where necessary are prepared for all afternoon and evening activities.  

Hold daily meetings with the activity team, delegating sessions to them as per their skills and interests  

Ensure quality excursions are prepared and delivered, which inspire and motivate our students. Take a lead in ensuring the Excursion Pack is ready before each outing containing student lists, itineraries, risk assessments and tasks.  

Create and display the student lists for excursions in good time   

Assist in the management of student attendance for activities and excursions  

Manage the student arrival activity sign-up process for weekly activity planning  

Deliver the standard of quality that our students and stakeholders expect of Alpadia across the co-curricular programme  

Be friendly and approachable to develop positive relationships with students that help to enhance their overall experience  

Manage students’ behaviour at all times, with a judicious awareness of the need to sanction or encourage as appropriate  

Prioritise the safety of students above all else, following our Safeguarding and Health and Safety regulations, ensuring other Camp Counselors do the same  

Liase with and respond to the Customer Care Team about activity programme issues, incidents and enrolments  

Assist with the training and induction of new staff members   

Assist Camp Counselors with their preparation/delivery of activities and complete session observations to ensure they are of a high quality  

Validate and confirm the reservations with excursions and Premium+ providers as well as coach companies. Adapt participant numbers compared to the initial reservation when needed  

Validate and confirm the payment method with excursions providers  

Ensure sufficient provision of public transport tickets where needed  

Assist with the preparation and distribution of staff rotas for the Camp Counselor team  

Supervise students’ free time actively and professionally, taking a lead in ensuring ALPADIA’s ratios are maintained at all times  

Ensure rules in the residence are always followed and the accommodation is kept tidy  

Ensure the students go to bed and wake up at the appropriate times, with staff cover provided as necessary  

Assist in the check-in/check-out procedure if necessary  

Ensure the proper supervision of students at mealtimes  

Contribute to or lead the Reviews and Appraisals of other Camp Counselors  

Contribute to daily staff meetings to feedback camp process improvements and pass on important information  

Take a lead to control all booking and administrative requirements of the co-curricular part of the programme, updating our systems as appropriate  

Support your management colleagues in their daily tasks to the benefit of the wider camp operation  

 

Skills and Experience 

4.1 Essential: 

Able to lead, motivate and encourage large groups of teenagers 

Ability to manage a large team of diverse personalities and skills 

Ability to motivate, mentor and coach staff members 

Experience working in holiday camps or similar organizations 

Excellent communicator 

Ability to work under pressure  

High sense of responsibility, organization and initiative 

A high degree of IT competency - Outlook & MS Office (specifically Excel)  

Ability to quickly familiarize oneself with bespoke databases 

Experience working with juniors  

4. 2 Desirable: 

Management experience in a summer school environment  

Managing multiple departments and teams  

Experience in a role involving organization/logistics/travel  

Keen interest in culture and sport 

First Aid qualification 

Management degree  

Safeguarding and Welfare experience with under 18s  

Experience in similar role or Summer Camps 

 

Timetable  

 

Your Camp Manager will look to give you down time where possible (for example when the students are in English lessons), but you should anticipate a demanding workload in a fast moving, exciting environment. In addition, the Activity Manager is entitled to one day-off per week, to be decided along with the Camp Manager. Any specific requests should be made to the Camp Manager, who will do his/her best to help but these cannot be guaranteed. You will also be involved in deciding when Camp Counselors should have their day off.  The Activity Manager’s role is residential.  

 

Pre-Employment Checks  

As our roles involve the pastoral care and safeguarding of junior students our employment offers are conditional upon satisfactory completion of the relevant nation’s statutory and regulatory pre-employment vetting procedures.   

 

Physical Requirements 

Sitting 

Standing 

Walking 

Climbing 

Lifting up to 50+ pounds  

Pulling 

Pushing 

Carrying 

Grasping 

Reaching 

Bending 

Visual Acuity 

Color Determination 

Speaking 

Listening 

 

*An equivalent degree abroad or acceptable experience in lieu of education: two years of experience for every year of formal education required 

 

We offer you: 

A developing and enriching summer experience 

The chance to make long term connections and friends 

Meaningful engagement with international students and the chance to give back 

A sense of belonging with many returning staff members each year 

Development of your social, relationship and leadership skills 

Join a booming community of Alpadia staff members who return each year. 

An industry-competitive salary 

Role training and the opportunity for experiential learning throughout 

An unforgettable experience in a dynamic atmosphere 

In compliance with California guidelines regarding pay transparency, our pay scales for Activity Managers in California range from Activity Managers with no experience to well-qualified and experienced candidates:

$66,560/yr Avg$66,560 yr Min$66,660 yr Max

Location

Irvine, CA, USA

Employee Type

Employee

Job Functional Area 

Summer Camps

Kaplan lnternational is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any adjustments or additional support within the recruitment process, please contact us directly. All positions with Kaplan are paid at least $15 per hour or $31,200 per year for full-time positions.  Compensation for specific positions are based on job level, skills, years of experience, and education, among other factors.  Additionally, certain positions are bonus or commission eligible.