Requisition ID: 175381 

Job Level: Entry Level 

Home District/Group: Ganotec District 

Department: Shared Services 

Market: Nuclear 

Employment Type: Full Time 

 

Position Overview

The Administrative & Training Coordinator plays a pivotal role in supporting both executive administration and training program coordination. This role ensures seamless office operations, maintains accurate records, organizes training logistics, and provides executive-level administrative support. The ideal candidate is highly organized, detail-oriented, and proactive, with excellent communication and time-management skills.

District Overview

Insert District/Department Overview

Location

Oakville, Ontario

Responsibilities

 

Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare and format correspondence, reports, proposals, and presentations. Organize and maintain digital and physical records, ensuring compliance with company policies. Process expense reports, invoices, and purchase orders. Perform general office tasks such as data entry, document control, filing, scanning, and photocopying. Assist in tracking and managing access to restricted areas and systems in alignment with company policies. Work with subject matter experts (SMEs) to develop and update training content. Track training program completion and maintain records in the Learning Management System (LMS). Monitor training program effectiveness, compile reports, and recommend improvements. Maintain up-to-date training and security access records in compliance with regulatory and organizational requirements. Conduct periodic audits of training and access documentation to ensure accuracy. Ensure timely processing of security clearances and access requests while following established protocols. Qualifications Education & Experience: Minimum 3 years of experience in administrative support, training coordination, or a related role. Experience in a high-volume, deadline-driven environment. Experience managing training programs or supporting corporate learning initiatives is an asset. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with Learning Management Systems (LMS) and document control platforms is a plus. Strong record-keeping and data management skills. Soft Skills: Excellent organizational and multitasking abilities. Strong written and verbal communication skills. High attention to detail and ability to maintain confidentiality. Ability to work independently and collaboratively in a fast-paced environment.

Other Requirements:
•    Regular, reliable attendance
•    Work productively and meet deadlines timely
•    Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
•    Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•    Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
•    FIELD ROLES ONLY May work at various different locations and conditions may vary

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.