Description: This position provides high-level administrative support to the Chair of the Department of Psychology in interacting with the public and in assisting students, faculty, staff and alumni with department services and operations. (S)he oversees and administers activities of the department’s administrative office including support for academic activities; management; front line reception; communications for the department; office operations; and administrative support to the department chair for day-to-day activities. This position requires knowledge of program policies, procedures and information systems in order to communicate and process information. The range of duties includes, but is not limited to, verifying data, report writing, summarizing and reconciling information, records management, travel claims review and processing, data collection and analysis, research, inventory, personnel administration and fund collection or expenditures. This position provides assistance with a range of complex and confidential administrative duties for senior faculty member(s) whose areas of interest and research include kinesiology and related areas. Calendar coordination is essential in ensuring meeting schedules with securing meeting locations and logistics, prioritize and manage all aspects of travel planning, and briefing documents to facilitate productivity, efficiency, and timeliness. Using discretion to determine priority status, triage requests, accept and decline invitations, schedule/reschedule meetings as needed and refer as appropriate. Conducts contingency planning, arranges agendas, prepares meeting materials, etc. Prepares documents in MS Office to include, but not limited to; Word, PowerPoint and Excel. Review, tracking, and lead for departmental budget and budget actions in support of Chair’s directives, college requirements and compliance. Tracks and follows up to meetings. Develops and implements protocols for office and department efficiency. Office management in oversight of temps, contractors and students (including approving time worked and interpreting and communicating faculty member’s policies), and will exercise discretion to hire students. External work will include interactions with parents, students, alumni and will need to exercise judgment and discretion in speaking on behalf of faculty member regarding scheduling, availability, and commitments. Track class schedules; organize, course materials, media, exams and grade submissions. Maintain, organize and archive complex files. The position requires flexibility and responsiveness to undertake other duties as assigned by the departmental Chair. Primary Function of Organizational Unit: The Department of Psychology is a supportive community of committed faculty and practitioners whose goals are to introduce students to the ideas and concepts relevant to this discipline, encourage interdisciplinary learning, prepare students for study in graduate schools, prepare students for entry-level jobs requiring knowledge in psychology, and train students to conduct both basic and applied research. These goals are reached through quality classroom instruction, departmental colloquia, departmental student organizations, internship opportunities through independent study, and individualized research projects. The Department of Psychology has 740 enrolled undergraduate students and currently has 11 tenure-track faculty (5 tenured) and 1 full professor. The department is seeking candidates to join a growing program with a highly interactive and productive faculty. The Department of Psychology is a liaison office with Facilities for the New Science Building and provides an array of building-related services (i.e., scheduling classrooms for instructional purposes, coordinating special events, overseeing repair and maintenance request, etc.). Internal job number: 002092 Requirements: High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Preferred: The Supervisor prefers a bachelor’s degree with a minimum of two years of progressively responsible administrative/office/clerical experience in a University setting; will consider individual with an Associate degree plus three years of progressively responsible administrative/office/clerical experiences; graduation from high school and four years of administrative/office/clerical experience. Applicant must have knowledge of office management/operation procedures, ability to operate various office equipment, knowledge and ability to communicate effectively and professionally, both verbally and in writing. Applicant must possess a sincere willingness to work as a team member and also should have the ability to work cooperatively with personnel both internal and external to the Department. Job Closing Date: 02/28/2025