Grade\: T24
The link below will give you information about the University’s “T” salary structure.
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.
Learn more about the “T” salary structure.
The Administrative Specialist in the Human Resources Department on Health Sciences Campus is responsible for the department's front desk operations and providing administrative support to the HR Director, HR Business Partners, and Talent Acquisition Specialist. The incumbent will utilize HR -related electronic systems, such as Taleo, Banner, and Tu Portal, to perform daily responsibilities. The incumbent must maintain up-to-date knowledge of general university policies as well as HR-specific processes and procedures. Responsibilities include\: coordinating the front office reception operations and services; answering and directing incoming telephone calls from internal and external constituents, responding to general inquiries or referring calls to the appropriate personnel; working with the University's electronic applicant tracking system to confirm the application status for student, adjunct and administrative positions; providing phone and in-person support to new hires related to onboarding procedures; processing employment forms and ensuring that documents conform to USCIS regulations; processing identification cards for employees and faculty members; creating and maintaining database and spreadsheet files to track information, as requested; and ensuring that correspondence is mailed out either via USPS or sent to the appropriate departments/campuses via inter-office mail. Also, the Administrative Specialist will assist with the HR web posting of administration positions, as needed. Performs other duties as assigned.
Required Education & Experience\:
At least three years of directly related administrative support experience, preferably in an HR Office Setting. An equivalent combination of education and experience may be considered.
Required Skills & Abilities\:
*Demonstrated computer and internet navigation skills and proficiency with MS Office Suite software programs.
*Demonstrated ability to handle a high volume of telephone calls.
*Excellent communication, customer service, and interpersonal skills and the ability to effectively interact with a diverse population of students, faculty, and staff.
*Demonstrated ability to be detail-oriented and work in a team environment.
*Demonstrated ability to navigate electronic applicant tracking and HRIS systems.
*Exceptional written and verbal communication skills.
*Exceptional interpersonal and customer service skills, along with the ability to interact effectively with a diverse constituent population.
*Demonstrated organizational and time management skills, along with the ability to be detail- and task-oriented.
*Ability to work independently and in a team environment.
*Demonstrated ability to handle confidential documents.
Preferred\:
* Bachelor's Degree
*Experience in a Human Resources Department.
*Experience with electronic applicant tracking systems.
*Experience reviewing and processing I-9 documents.
*Knowledge of Temple systems, including Banner, Taleo, and TU Portal
This position requires a background check
Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.
Compliance Statement\: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
To obtain additional information about Temple University please visit our website at www.temple.edu.
Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at\: https\://safety.temple.edu/reports-logs/annual-security-report
You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.
*Grade\: T24
The link below will give you information about the University’s “T” salary structure.
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.
Learn more about the “T” salary structure.
The Administrative Specialist in the Human Resources Department on Health Sciences Campus is responsible for the department's front desk operations and providing administrative support to the HR Director, HR Business Partners, and Talent Acquisition Specialist. The incumbent will utilize HR -related electronic systems, such as Taleo, Banner, and Tu Portal, to perform daily responsibilities. The incumbent must maintain up-to-date knowledge of general university policies as well as HR-specific processes and procedures. Responsibilities include\: coordinating the front office reception operations and services; answering and directing incoming telephone calls from internal and external constituents, responding to general inquiries or referring calls to the appropriate personnel; working with the University's electronic applicant tracking system to confirm the application status for student, adjunct and administrative positions; providing phone and in-person support to new hires related to onboarding procedures; processing employment forms and ensuring that documents conform to USCIS regulations; processing identification cards for employees and faculty members; creating and maintaining database and spreadsheet files to track information, as requested; and ensuring that correspondence is mailed out either via USPS or sent to the appropriate departments/campuses via inter-office mail. Also, the Administrative Specialist will assist with the HR web posting of administration positions, as needed. Performs other duties as assigned.
Required Education & Experience\:
At least three years of directly related administrative support experience, preferably in an HR Office Setting. An equivalent combination of education and experience may be considered.
Required Skills & Abilities\:
*Demonstrated computer and internet navigation skills and proficiency with MS Office Suite software programs.
*Demonstrated ability to handle a high volume of telephone calls.
*Excellent communication, customer service, and interpersonal skills and the ability to effectively interact with a diverse population of students, faculty, and staff.
*Demonstrated ability to be detail-oriented and work in a team environment.
*Demonstrated ability to navigate electronic applicant tracking and HRIS systems.
*Exceptional written and verbal communication skills.
*Exceptional interpersonal and customer service skills, along with the ability to interact effectively with a diverse constituent population.
*Demonstrated organizational and time management skills, along with the ability to be detail- and task-oriented.
*Ability to work independently and in a team environment.
*Demonstrated ability to handle confidential documents.
Preferred\:
* Bachelor's Degree
*Experience in a Human Resources Department.
*Experience with electronic applicant tracking systems.
*Experience reviewing and processing I-9 documents.
*Knowledge of Temple systems, including Banner, Taleo, and TU Portal
This position requires a background check
Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.
Compliance Statement\: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
To obtain additional information about Temple University please visit our website at www.temple.edu.
Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at\: https\://safety.temple.edu/reports-logs/annual-security-report
You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.