Who we are

Why Rensselaer?  Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer Polytechnic Institute is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Job Summary

The Administrative Specialist works closely with the Chief of Staff to the Provost to support the administrative and operational needs of the Office of the Provost. The Specialist also supports the daily operations of the Testing Center for students with declared accommodations and student-athletes. The Administrative Specialist works with the Office of the Provost’s business, professional, and administrative staff.

Minimum Qualifications

• High school diploma or equivalent
• 3 or more years of related experience in a professional office setting.   Please see the knowledge, skills and abilities section for a 

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications

• Experience in a related college or university setting
• Associate’s degree 

Minimum Knowledge, Skills, and Abilities

• Ability to work with minimum supervision and independently but also as part of a team
• Requires excellent communication, organizational, and interpersonal skills
• Strong writing ability, especially the ability to compose correspondence and reports
• Requires good problem-solving skills involving multiple variables in complex situations
• Must possess the skills necessary to deliver exemplary customer service
• Demonstrated proficiency in MS Office (word, excel, access, Outlook)
• Requires ability to prioritize work and to handle several tasks simultaneously
• Ability to perform basic financial functions
• Ability to work in fast paced environment
• Strong attention to detail

Shift

Business Hours: Monday - Friday

Travel

No travel

Driving

No Driving

Starting Salary/Rate

Expected hiring range: $19.00 - $22.00

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Job Posted Date

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.