To be considered, please submit a resume and cover letter expressing what makes you interested in the position and how your skills and capabilities align with the job requirements along with your online application.

Note: Not all unique aspects of the job are covered by this job description.

Unit Description: 

The Knight-Hennessy Scholars program cultivates a diverse multidisciplinary community of emerging leaders from around the world and guides them to collaborate, innovate, and communicate as they prepare to address the complex challenges facing society. Knight-Hennessy Scholars benefit from an experiential leadership development platform, become part of a supportive community of fellow scholars, and receive funding for graduate study at Stanford. The program focuses on broadening knowledge, developing skills, and strengthening character through the King Global Leadership Program, which provides a collection of community experiences, workshops, meetings with leaders, domestic and global study trips, and personal development opportunities.

Position Summary:

Reporting to the Director of Operations, the Administrative Manager will support the Knight-Hennessy Scholars program: oversee daily operations and office management, serve as the primary liaison for diverse committees, plan events, and provide administrative support to senior leadership.

 

CORE DUTIES:

Oversee daily operations and office management Manage procurement and inventory of office and program supplies, ensuring efficiency, availability, and budget adherence. Oversee vendor contracts and service agreements to ensure optimal performance, cost-effectiveness, and alignment with organizational needs. Proactively implement process improvements to enhance operational effectiveness and streamline workflows. Serve as a key point of contact for visitors at Denning House, independently assessing their purpose, addressing inquiries, and ensuring safety and security protocols are upheld. Operate as an independent contributor, taking initiative to support the success of day-to-day functions and long-term objectives. Ensure Denning House remains clean, safe, and fully operational, creating a welcoming and functional environment for events and visitors. Oversee and coordinate the onboarding and offboarding process, ensuring seamless execution by directing IT, hiring managers, and Knight-Hennessy staff through required tasks and scheduling. Direct and communicate with Stanford and external service providers, vendors, and contractors, to facilitate program events, meetings, and building operations efficiently. Provide administrative support to senior leadership Provide independent, high-level administrative support to the Shriram Family Director and the Executive Director, managing complex and dynamic schedules across multiple entities, locations, and time zones. Exercise discretion, attention to detail, and a thorough understanding of organizational hierarchy and strategy to ensure seamless coordination of calendar and priorities. Support the Executive Director with administrative tasks, including calendar and travel management, correspondence, daily activity coordination, event and meeting logistics, and invoice processing. Utilize in-depth knowledge of systems, policies, and strong interpersonal communication skills to balance and align competing priorities effectively. Organize events Independently plan and coordinate a variety of events, including team meetings, retreats, and celebrations, ensuring seamless execution and alignment with program objectives. Lead the scheduling, organization, and management of complex conferences, seminars, and events, overseeing vendor coordination, logistics, and budget compliance. Oversee the production and distribution of materials to support successful events and outreach initiatives. Effectively multitask and adapt to changing circumstances, ensuring smooth event operations and an exceptional participant experience. Serve as the primary liaison for diverse committees Serve as the primary liaison for the Knight-Hennessy Scholars Program Art Committee, Faculty Fellows, and Advisory Board, representing the program to internal and external stakeholders. Independently manage all aspects of engagement, including meeting coordination, calendar management, directory and data oversight, and preparation and distribution of materials. Oversee event planning and execution, ensuring alignment with program goals, budget adherence, and a seamless experience for participants. Develop and manage communications to support stakeholder engagement and program initiatives. Create reports, presentations, and correspondence Develop and refine documents, reports, and correspondence for presentations, donor stewardship, conferences, and seminars, ensuring clarity, accuracy, and strategic alignment. Create, maintain, and enhance content across various platforms, including reports, brochures, and websites, ensuring consistency and effectiveness.

   

MINIMUM REQUIREMENTS:

Education & Experience:

High school diploma and six years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Advanced computer skills and demonstrated experience with office software and email applications. Proven success in following through and completing projects. Excellent organizational skills and attention to detail. Excellent verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions.

Certifications and Licenses:
None

 

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl.

 

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: 

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more 

The expected pay range for this position is $44.84 to $51.92 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information Schedule: Full-time Job Code: 4099 Employee Status: Regular Grade: G Requisition ID: 105737 Work Arrangement : Hybrid Eligible