**40186BR** **Extended Job Title:** Administrative Coordinator TTU **Position Description:** Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision. **Requisition ID:** 40186BR **Travel Required:** None **Major/Essential Functions:** + The Administrative Assistant will provide essential support to the Center for Advocacy in Teacher Leadership for Youth and Schools with Technology (CATALYST) and the Center for Innovative Research in Change, Leadership, and Education (CIRCLE). + Facilitate daily operation of the centers. + Coordinate logistics for events and projects. + Assist with data tracking and curation tasks. + Serve as the primary point of contact for internal and external stakeholders. + Manage calendars for the directors of CATALYST and CIRCLE, scheduling meetings and appointments as needed. + Serve as primary point of contact for inquiries and communications for both centers. + Maintain organized digital and physical filing systems. + Prepare agendas, take meeting minutes, and distribute notes as required. + Monitor and manage shared email accounts for CATALYST and CIRCLE. + Assist in planning and coordinating events, workshops, and training sessions for both centers, including scheduling venue arrangements and catering. + Track data, deadlines, and deliverables for center projects and initiatives. + Support the dissemination of materials and reports to stakeholders. + Process purchase orders, expense reports, ePAFs, and reimbursements in alignment with University policy. + Monitor budgets for both centers, ensuring accurate records for expenditures. + Draft and distribute emails, newsletters, and promotional materials for center programs and events. + Develop and update content on websites and social media platforms for CATALYST and CIRCLE. + Assist with data entry, tracking and reporting for center initiatives. **Grant Funded?:** No **Minimum Hire Rate:** 19.21 **Pay Basis:** Hourly **Work Location:** Lubbock **Preferred Qualifications:** + Associate's degree in business administration, communications, education, or a related field. + At least two years of experience in an administrative/support role of equivalent work experience. + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and online meeting platforms (Zoom, Microsoft Teams). + Strong written and verbal communication skills. + Ability to work independently and manage multiple tasks effectively. + Bachelor's degree in relevant field. + Familiarity with academic or research environments. + Experience with financial processes, including budget management and procurement. + Knowledge of website management tools and social media platforms. + Excellent organizational and interpersonal skills. + Ability to manage multiple projects. + Commitment to the educational missions of both centers. **Department:** EDUC Administration General **Required Attachments:** Cover Letter, Professional/Personal References, Resume / CV **Job Type:** Full Time **Job Group:** Office and Admn Wkrs All Other **Shift:** Day **Required Qualifications:** Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis. **Does this position work in a research laboratory?:** No **Safety Information:** Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees. **Pay Statement:** Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan. **EEO Statement:** All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. **About the University:** Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world. About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.