Administrative Coordinator - Mayor's Office Print (https://www.governmentjobs.com/careers/boiseid/jobs/newprint/4765878) Apply  Administrative Coordinator - Mayor's Office Salary $23.77 - $29.71 Hourly Location Boise City Hall, ID Job Type Full Time Regular Job Number 23 -06947 Department Mayor's Office Opening Date 12/18/2024 Closing Date 1/8/2025 12:00 PM Mountain + Description + Benefits + Questions Summary Statement Join our team to play a pivotal role in the Mayor’s Office by providing advanced administrative support, project management, and quality assurance. You'll work closely with key leadership, ensuring smooth operations and fostering excellence in our city's administration. The administrative coordinator performs advanced administrative support for key leadership positions in the mayor's office and performs varied and independent work related to office administration, project management, and quality assurance for the mayor’s office. Assists the chief of staff and deputy chiefs of staff with a broad range of administrative duties and supports the chief administrative officer in coordinating administrative functions for the mayor’s office. This position works under general direction. This position is designated as At-Will. Essential Functions + Coordinates day-to-day work, delegates tasks and sets deadlines for the assigned team. Provides guidance, direction and support for training and reviews work. Ensures effective collaboration with other teams. Listens to team members’ input and feedback and resolves any issues or conflicts. + Provides advanced administrative support to key leadership positions in the Office of the Mayor, including the chief of staff and deputy chiefs of staff. Anticipates and resolves issues independently, demonstrating resourcefulness and problem-solving skills to address challenges proactively. Manages calendars, requiring interaction with internal and external executives and assistants to schedule various business meetings. Creates daily and weekly agendas and ensures all materials needed are prepared and accessible. + Assists with departmental administration, policy and office management issues. Provides ongoing training and assistance to staff on various internal and external administrative procedures, workflow systems, technologies and general troubleshooting. Assists with planning and executing meetings and events. Anticipates current and future needs and provides information and solutions proactively. Manages department travel arrangements and events. Handles special projects requiring strong computer, administrative and problem-solving skills. + Organizes, creates, compiles and prepares internal and external documents and maintains city standards to ensure consistent quality and tone. Prioritizes strategic information and understanding of department data to develop comprehensive reports and communications to mayor’s office management, city staff and the public. + Acts as a subject matter expert on a wide array of department initiatives, groups and projects. Provides understanding on each project's scope, objective and status. Maintains, tracks and assists with the completion of deadlines for department initiatives. + Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time. Requirements Required Knowledge, Experience, And Training High school diploma or equivalent and nine years of progressively responsible experience in a public service reception and/or clerical support position representing a program with governing guidelines, providing front-line customer service combined with clerical responsibility for processes and systems, or an equivalent combination of education and experience. Knowledge of: + principles and practices of executive-level administrative support + principles and practices of project management + public records management + computer usage including related software. Ability to: + maintain the confidentiality of personnel and payroll records + prioritize conflicting needs + handle issues expeditiously and proactively and follow through on projects to successful completion + communicate effectively in the English Language at a level necessary for efficient job performance + perform all essential functions as assigned by an authorized employee, supervisor, and/or manager with or without reasonable accommodation. Preferred Knowledge, Experience, And Training Bachelor’s degree in business, finance, public administration or related field and twelve years of progressively responsible administrative experience. Experience working in a governmental setting. Special Requirements Applicants must be able to pass: City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation Working Conditions The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Efforts While performing the duties of this job the employee is occasionally lifting/carrying up to 20 pounds. Also, the employee is occasionally pushing/pulling up to 10 pounds. The noise level is frequently moderate. Work includes sensory ability to talk and hear. Work in this position also includes close vision and distance vision. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity. Working Environment The work environment will include inside conditions. This position works: Some evenings and weekends to support meetings and special events. Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees. Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans. Healthcare: + ZERO premium medical coverage option for you and your family + Low-cost dental and vision options. + Post-employment health savings account. Retirement and Investment Plans: + PERSI retirement benefits + 401(k) or 457b pre-tax investment options with employer match. + 457b Roth after-tax investment options with no match WellBeing Program: + Up to $500 cash per year for participants. + Alternative transportation incentives. Paid Leave – City employees receive generous paid leave: + 10 hours of vacation per month, and this increases the longer you stay with the City + 12 paid holidays every year + 8 hours of sick leave per month + 10 weeks Parental Leave Life & Long Term Disability: + Basic Life insurance at no cost to you + Long Term Disability insurance at no cost to you Other optional benefits: + Pre-tax Flexible Spending Accounts + Supplemental Life Insurance + Supplemental Disability Insurance + Tuition reimbursement + Free local bus pass + Corporate discount programs + AFLAC + Employee Assistance Program for short-term counseling on work, family, finances, and personal issues. Please visit our website for further details mybenefits.cityofboise.org