Job Title Administrative Coordinator I, School of Kinesiology Agency Tarleton State University Department School of Kinesiology Proposed Minimum Salary Commensurate Job Location Stephenville, Texas Job Type Staff Job Description The Administrative Coordinator I for the School of Kinesiology, reporting to the Dean, serves as the primary administrative support for the school, overseeing front office operations and supporting administrative functions with exemplary customer service. This is a full-time, in-person position located on Tarleton’s main campus in Stephenville, Texas. Work hours are Monday to Friday; 8 AM-5 PM or as work requirements indicate. Some evenings and weekends may be required pending scheduled activities. Must have the ability to work remotely at the request of the university in times of inclement weather or other special circumstances. Responsibilities: 60% Administrative Coordinator Support + Serves as the primary administrative support for the School of Kinesiology, reporting to the Dean and working closely with other administrators, coordinators and faculty. + Participates in the planning and execution of administrative operations. May serve as the office manager; training, supervising, and evaluating the work of student-employees and support staff. + Oversees the integrity and functionality of the front office area. Develops, evaluates, and ensures adherence to policies and procedures. Provides technical information regarding administrative procedures, services, or programs. Reviews documents for supervisor. + Applies, interprets, and/or assists in implementing rules, regulations, policies and operating practices. + Performs special analyses and project summaries. + Assists in routine and complex problem-solving for administrative matters. Responds to routine and non-routine information requests. + Works with student-information systems and business management information systems. + Screens and refers questions from students, and other visitors, and makes referrals to other university offices, providing an exemplary level of customer service while applying, interpreting, and communicating University policies and procedures. + Coordinates travel, as needed. 15% Purchasing & Personnel + Assists in all aspects of the Purchasing process while adhering to university policy. + Acts as a liaison between the School of Kinesiology and internal/external stakeholders. + Assists with all aspects of the faculty hiring process, including adjuncts, graduate assistants, and student workers. + Assists faculty with general onboarding, information systems, and routine tasks. + Coordinates meetings, seminars, and other special events and may provide on-site support. 15% Record Management and Maintenance + Maintains a variety of confidential fiscal, administrative, and academic records. + Assists in data entry related to semester course schedules and updates. + Manage and schedule classrooms, labs, and conference rooms as needed. + Maintains current inventory of office supplies, recruitment items, technology, and office contracts. 10% Other Duties as Assigned Required Education and Experience: + Bachelor's degree or equivalent combination of education and experience. + Two years of related experience. Preferred Experience: + Four years of related experience. Knowledge, Skills, and Abilities: + Knowledge of word processing, spreadsheet, database, and presentation applications. + Ability to multitask and work cooperatively with others. + Interpersonal and communication skills. + Planning and organization skills. Salary Commensurate with experience Salary Range The target base annual salary range is $41,000 to $50,761 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees: Educational Benefits - employee perks that help enrich, grow, and foster career and professional development: + Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit! + Masters Educational Assistance (https://www.tarleton.edu/hr/masters-educational-assistance-eligibility-guidelines/) – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details! Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/) + Fully covered employee health insurance + Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days. + Dental insurance + Vision insurance + Retirement and Insurance programs Paid Leave (https://www.tarleton.edu/hr/benefits/) Tarleton employees enjoy one of the greatest PTO packages in the area! + Paid sick leave + Holiday pay + Vacation + Longevity pay + Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday! Other + Complimentary tickets to all Athletic and Performing Fine Arts events! + Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium. + Employee Wellness Release Time + Staff Gym Membership Discount with Campus Recreation + and other Tarleton Discounts Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled. Application Procedure: During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action. Employment applications must include: + Completed online application + Cover Letter / Letter of Interest addressing qualifications + Curriculum Vitae or Resume + At least 3 current professional references and their full contact information Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference. Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/) All links will open to a new tab + Employee Services (https://www.tarleton.edu/hr/index.html) + Benefits + University Leadership (https://web.tarleton.edu/president/) + Research and Economic Development + Traditions and History (https://www.tarleton.edu/traditions/index.html) Tarleton State University is an Equal Opportunity/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact employment@tarleton.edu .