Job Title: Administrative Coordinator PVN ID: HC-2502-006717 Category: Clerical/Office Services Location: HUNTER COLLEGE Job Description General Description Founded in 1870 as New York City’s first teacher-preparation school, the Hunter School of Education continues its deep commitment to advancing our understanding and practice of education in an urban context and to engaging our students as they prepare to enter increasingly complex and diverse communities as professionals in education. Through research, teaching and community engagement, SOE faculty, staff and students make significant contributions to improving the lives of youth, families, and the community. The Office of Partnership Programs manages grant and contract programs within the Hunter College School of Education, including alternative certification, subsidized, and cohorted programs and supports students in these programs. Working in partnership with a variety of local and national organizations, we offer programs in a wide range of teacher certification areas and school leadership certification for both novice and experienced teachers. Our programs offer participants the opportunity to gain hands-on experience in schools while enrolled in graduate coursework at Hunter College with many providing subsidized tuition. The Administrative Coordinator will provide exceptional administrative support to ensure the Office of Partnership Programs runs seamlessly so we can fulfill our mission of providing high quality wrap-around support for students from admission through graduation. The person in this role must have outstanding organizational, data, communication, and time management skills. They must be able to approach student and administrative support with enthusiasm and professionalism. Other Duties + Input, record, and manage student data and monitor student progress toward graduation, providing OPP staff with data needed to provide accurate and timely advising. + Maintain externally facing data records shared with program partners. + Prepare and send correspondence to individual students regarding program requirements, general academic and certification progress, and scheduling. + Assist students in writing, via phone, and in person with inquiries regarding the administrative aspects of their program. + Match field supervisors with alternative certification teacher candidates each semester as needed. + Monitor field supervisor submission of required observation documentation. + Data entry and maintenance related to grant reporting requirements. + Provide general office support including event planning and set up support, supply management, and catering orders. + Contribute to the general Office of Partnership Programs functioning. + Other duties as assigned. Qualifications + BA required + Experience in higher education preferred + Excellent computer skills including proficiency in MS Word, Excel, PowerPoint, Outlook, MailChimp, and online applications including Google drive applications + Excellent data management skills, particularly Excel/Google sheets + Excellent organization and problem solving skills; ability to organize, prioritize, and coordinate day-to-day projects and assignments with outstanding attention to detail + Ability to handle multiple tasks that are time sensitive and meet deadlines; ability to follow-up as needed and take responsibility for completing assignments + Excellent oral and written communication skills; ability to communicate effectively with diverse audiences + Ability to maintain confidentiality and handle sensitive matters with discretion and tact + Excellent interpersonal and customer service skills including a warm and welcoming personality + Ability to approach student support with positivity, professionalism, enthusiasm, and a problem solving perspective + Experience in student advising preferred + Ability to work independently and as part of a team + Must be available to work primarily in person; must be reliable and prompt RFCUNY Benefits RFCUNY Employee Benefits and Accruals About the Research Foundation The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs. Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law. Key Features Department School of Education Status Part Time Pay Range $22.00-$25.00 Hour(s) a week 15.00-19.00 Closing Date Apr 21, 2025 (Or Until Filled) Bargaining Unit No Actions + Apply + Print + Email + Linkedin + Facebook (http://www.facebook.com/share.php?u=https://www.rfcuny.org/careers/postings?pvnID=HC-2502-006717&title=Careers at RFCUNY) + Google + + Twitter (http://twitter.com/home?status=Job Openings at RFCUNY+https://www.rfcuny.org/careers/postings?pvnID=HC-2502-006717)