Inova Fairfax - Patient Experience - The Administrative Coordinator coordinates and performs a wide variety of administrative activities to support department functions. Provides secretarial support to directors and managers to facilitate completion of department work.

Full-Time Days - Monday - Friday

Job Responsibilities

 

Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed. Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals. Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund. Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources. Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point). Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications. Coordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures. May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical record including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge. May perform additional duties as assigned.

Additional Requirements

Experience - 1 year of relevant office or healthcare experience

Education - High School diploma or equivalent

Inova Benefits and Perks:

 

Health, Vision, and Dental Coverage Tuition reimbursement and Educational Assistance Student loan assistance – up to $10,000!  State-of-the-art medical and training facilities  Paid parental leave for birth/adoption of a child  Retirement benefits with match from day one Free Parking to all employees Exclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!

 

See Full List of Benefits Here: 2023 INOVA BENEFITS GUIDE