The Administrative Coordinator will assist the Director of Behavioral Health Programs with administrative supports tasks.

 

This position will be required to meet the requirements of a regular office schedule, working five days per week Monday- Friday, between the hours of 7am and 4:30pm.

 

Because the Administrative Coordinator will occasionally drive for Agency business, proof of vehicle insurance at $50K/$100K and a valid Maine driver’s license are required.

Duties include and are not limited to:

Processing and assigning referrals for all behavioral health, substance use, and IDD services effectively and efficiently Updating the Agency’s referral management system with real time updates related to the status of referrals Notifying Director of delays in the opening process and reason Monitoring Team Leader supervision completion and accountability to deadlines Tracking/logging complaints and assisting with internal investigations and mandated reports Compiling and summarizing productivity reports for productivity meetings with CEO/COO Obtaining topics and keeping agendas for all scheduled meetings Director of BH Programs holds Attending, with Director, and keeping notes of all scheduled meetings in shared location (OneNote), emailing notes out after meetings and monitoring completion of follow ups Ensuring necessary updates and completion of SOPs Hosting policy review meetings and making necessary updates Ensuring Shared Living Policy manual stays updated with Agency policy manual Completing time off approvals and corresponding outlook notifications Monitoring completion of Outlook schedules and daily note completion Tracking follow ups and monitoring deadline completion Assisting the Director with high-level projects