Administrative Coordinator 3 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4885071) Apply  Administrative Coordinator 3 Salary $2,387.00 - $4,089.00 Monthly Location Shreveport, LA Job Type Classified Job Number 207509 Department Caddo Levee District Opening Date 03/26/2025 Closing Date 4/18/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information About this position: The position will be filled as a WAE, part-time position, and the incumbent's hours may not exceed 1245 hours within a 12-month period. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: + Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. + Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + Using Data:The ability to use relevant and valid data to inform a recommendation for action. + Demonstrating Innovation:The ability to generate original ideas that create value, improve processes, or provide new products or services. + Developing Performance: The ability to assist others in advancing their skills, knowledge, and performance levels over time. + Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization. + Driving Vision and Purpose: The ability to consistently communicate a compelling picture of the vision and purpose of the organization. + Managing Performance:The ability to direct and to evaluate the work of employees. + Managing Systems: The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization. + Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity. No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply”link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Resumes WILL NOTbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * For further information about this vacancy contact: Penny Adams Caddo Levee District penny.adams@caddolevee.org (318) 211-2654 Minimum Qualifications MINIMUM QUALIFICATIONS: Two years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Concepts Function of Work: To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties. Level of Work: Advanced. Supervision Received: General from higher-level clerical and/or supervisory personnel. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties. Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment. Examples of Work Actively learning, demonstrating, and then teaching how to categorize, label, scan documents. Managing large volumes of documents efficiently by organizing them into batches for scanning. Sorting, aligning, and preparing documents for scanning, including removing staples or paper clips. Assigning appropriate file names and indexing scanned documents according to established protocols for easy retrieval. Scanning all records (i.e. documents, maps, and pictures), and dividing operation records and historical records in a digital format on a server. Converting physical documents by scanning them and converting older digital formats into QCRPDF format. Ensuring high quality images are captured while maintaining accuracy and proper file organization. Checking scanned images for clarity, legibility, and completeness, adjusting scanner settings as needed to optimize image quality. Identifying and resolving scanning errors, such as skewed images or unreadable text. Performing tasks of document preparation, quality checks, and adherence to confidentiality standards when handling sensitive information. Performing many clerical procedures, including maintenance of all office records and management of scanning supplies. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + 1= I have no experience and/or am uncomfortable accepting direction + 2= I have limited experience or require assistance to accept direction + 3= I can accept direction + 4= I can accept directions and help others improve their ability to accept direction 02 ADi: Explain your rating by providing specific and relevant examples in the box below. 03 FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + 1= I have no experience and/or am uncomfortable following policies and procedures + 2= I have limited experience or require assistance to follow policies and procedures + 3= I can follow policies and procedures + 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures 04 FPP: Explain your rating by providing specific and relevant examples in the box below. 05 MSy: Rate your ability to manage systems based on our definition: The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization. + 1= I have no experience and/or am uncomfortable managing systems + 2= I have limited experience or require assistance to manage systems + 3= I can manage systems + 4= I can manage systems and help others improve their ability to manage systems 06 MSy: Explain your rating by providing specific and relevant examples in the box below. 07 MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity. + 1= I have no experience and/or am uncomfortable managing time. + 2= I have limited experience or require assistance to manage time + 3= I can manage time + 4= I can manage time and help others improve their ability to manage time 08 MT: Explain your rating by providing specific and relevant examples in the box below. 09 UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action. + 1= I have no experience and/or am uncomfortable using data + 2= I have limited experience or require assistance to use data + 3= I can use data + 4= I can use data and help others improve their ability to use data 10 UD: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email