Posting Information Posting Number2025375 Posting/Functional TitleAdministrative Asst III University Pay Plan TitleAdministrative Asst III LocationSan Marcos DepartmentPolitical Science Recruitment TypeOpen to All Job TypeFull-Time Funding SourcePermanent Monthly Salary$3,554.17 - $4,326.00 Job CategoryNon-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. + High School Diploma or GED . + Attention to detail as evidenced in application materials. + Experience using Microsoft Office software + Ability to meet deadlines and adjust priorities on a daily basis. + Excellent interpersonal skills. Preferred Qualifications + Bachelor’s or master’s degree. + Knowledge of budget management. + Knowledge of purchasing procedures. + Experience with travel applications and reimbursements. + Experience using Texas State software. + Understanding of university processes and procedures. Job Description The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors. Job Duties + Organize, prioritize, direct, and explain office work assignments to office staff and student workers. + Keep track of due dates for all assignments and projects. + Maintain and review staff and personnel files for completeness. Maintain Faculty personnel files. Hire, train, and supervise student workers. Prepare contracts and PCRs. Process all hiring documents new hires and rehires. + Supervise creation of travel requests, and reimbursements for all staff and faculty. + Monitor the operating budget’s transactions and maintain accurate ledgers. + Review and process purchase orders and invoices. + Prepare and manage spreadsheets and tabulate information. + Compose, type, and proofread a range of documents including correspondence and reports. + Assist in the preparation of various activities and events. + Oversee and manage incoming telephone calls, including screening, transferring, and taking messages. + Monitor the inventory of office supplies and order new and replacement supplies as needed. Process work orders as needed. + Supervise office staff as needed. + May be asked to provide insight on process improvements and successful outcomes. + May make recommendations for solutions. Additional Information to Applicants Job Open Date03/25/2025 Job Close Date (posting closes at midnight)04/07/2025 Open Until FilledNo Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start8:00AM Normal Work Hours End5:00PM Posting NoticesYou will be required to electronically attach a resume and cover letter to your application. Legal and Required Notices Texas State University is an Equal Employment Opportunity/Affirmative Action Employer. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Why work @ Texas State? • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! • Generous paid time off: vacation, holidays, sick days and many more! • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. • An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation. Quick Linkhttps://jobs.hr.txstate.edu/postings/51699 Applicant Document