Position Title

Administrative Assistant to Manager

Medical Pavilion

Position Summary / Career Interest:The Administrative Assistant to Manager provides administrative support to assigned department manager. Duties include general clerical, receptionist and project based work. Must project a professional company image through in-person and phone interaction.

Responsibilities and Essential Job Functions

Assists with various organizational activities and preparation of statistical reports as directedCoordinates and oversees office and supply management for department/unit operationCoordinates and oversees unit environmental and safety managementCoordinates and oversses special projects as requested by leadership teamCoordinates meetings and electronically conference calls and takes minutes for meetings as requestedDemonstrates competencies in computer programs such as: Microsoft Office Word, - Excel and PowerPoint, email, intra/internet programsMaintains employee files, confidential paperwork and KRONOSMonitors expiration/due date for department/unit staff such as, but not limited to: licensures, performance appraisals, TB testing, certifications and attendanceOn behalf of supervisor(s), signs his/her name to correspondence, requisitions, vouchers and other forms as delegatedReceives and screens all correspondence, determining appropriate actionMust be able to perform the professional, clinical and or technical competencies of the assigned unit or department.These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

High School Graduate3 or more years of broad administrative/secretarial experience

Preferred Education and Experience

Associates Degree in Business Administration/Management

Knowledge Requirements

Must have excellent verbal and written communication skillsWindows, Word processing, spreadsheets and Power Point required

Time Type:Full time

Job Requisition ID:R-38400

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.

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