Join Martin's Point Health Care - an innovative, not-for-profit health care organization offering care and coverage to the people of Maine and beyond.  As a joined force of "people caring for people," Martin's Point employees are on a mission to transform our health care system while creating a healthier community.  Martin's Point employees enjoy an organizational culture of trust and respect, where our values - taking care of ourselves and others, continuous learning, helping each other, and having fun - are brought to life every day.  Join us and find out for yourself why Martin's Point has been certified as a "Great Place to Work" since 2015.
 

Position Summary
 The Administrative Assistant provides administrative support to the Department. Duties include but are not limited to maintaining calendars, scheduling meetings, providing general administrative support, handling complex and confidential projects, providing basic financial analysis, and other general administrative duties.
Job Description

Key Outcomes:

Completes special project assignments which may include compiling information, report generation, spreadsheet compilation and analysis, and maintenance of necessary records and files.Handles scheduling for the department as requested, including meeting participant notifications, reservations, supplies, and food arrangements.Responsible for producing and managing various documents utilizing MS Office software, including minutes, memos, presentations, reports, spreadsheets, correspondence, etc. daily. May include managing SharePoint for applicable department.Responsible for managing and maintaining filing system, overseeing operation of all office equipment, managing and prioritizing mail including returned mail ordering supplies, and managing office expenses.Serves as a liaison between department and Shared Services/ mailroom.Coordinates of onsite visits from vendors or regulatory agencies.Responsible for making travel arrangements.Is familiar with company policies and procedures.Other general administrative duties specific to the department as needed including assisting other assistant/ non-clinical roles.

Education/Experience:

High school diploma or equivalent required. Post-secondary education preferred.2+ years of relevant clerical or administrative experience.Experience in a health care organization preferred.

Skills/Knowledge/Competencies (Behaviors):

Demonstrates an understanding of and alignment with Martin’s Point Values.Advanced skills in MS Office (including Word, Excel, PowerPoint, Access, and Outlook), Publisher, and Visio) Proficiency with the Internet and Intranets.Strong organizational skills (ability to prioritize and multi-task while maintaining focus on organization objectives).Ability to take direction from multiple individuals and prioritize tasks appropriately to meet deadlines.Ability to handle confidential and sensitive information in a discreet and professional manner.Ability to function independently.Takes appropriate initiative while soliciting input/advice appropriately.Ability to collaborate with all internal departments and staff with dedication to customer service satisfaction.

We are an equal opportunity/affirmative action employer.

Do you have a question about careers at Martin’s Point Health Care? Contact us at: jobinquiries@martinspoint.org