Administrative Assistant III Print (https://www.governmentjobs.com/careers/boiseid/jobs/newprint/4638053) Apply  Administrative Assistant III Salary $17.02 - $20.21 Hourly Location Boise City Hall, ID Job Type Full Time Regular Job Number 23 -06807 Department Public Works Division Accting/Budgeting/Procurement Opening Date 09/06/2024 Closing Date 10/1/2024 12:00 PM Mountain + Description + Benefits + Questions Summary Statement Are you ready to take your administrative skills to the next level in a dynamic and innovative environment? We are seeking an energetic and detail-oriented individual to join our team! In this fast-paced role, you'll collaborate with our engineering staff and a larger central admin team to keep things running smoothly. You will be the go-to person for providing comprehensive administrative support, from providing support to a technical team and facilitating communication to problem-solving and ensuring top-notch customer service. If you thrive in a setting where no two days are the same and enjoy being at the heart of a bustling, creative team, we want to hear from you! Apply now and be part of a team that values your expertise and initiative. City employees enjoy a top-notch zero-premium healthcare option for you and your family. Plus, a retirement plan that provides a lifetime annuity, investment matching, a cash-incentive wellness program, public employee student loan forgiv e ness , paid parental leave, and more. Imagine that. Essential Functions Handles complex issues and problems and refers only the most complex issues to higher-level staff. Is capable of performing all duties of an Administrative Assistant I and II, and provides leadership coaching and/or mentoring to a subordinate group, as needed. Works within the department's records management operation, including facilitating the retrieval, filing, and storage of information following best management practices and quality control practices. Ensures all classification of official records, documents, and other media procedures meet applicable city, state, and federal legal requirements. Catalogs, scans, indexes, develops, and reviews many department documents. Performs quality checks to ensure they are imaged and indexed correctly into the city’s document imaging system. Provides comprehensive administrative support to the department or team, including online research, scheduling meetings, and calendar support, and assisting with coordination of supply requests and travel arrangement tasks. Facilitates effective communication within the team and with external stakeholders through email, phone, and in-person interactions. Performs primary front desk support and backup. Enters and maintains data in computer systems and performs data analysis as required. Provides document and process tracking and follow-up. Requirements Required Knowledge, Experience, And Training + High school diploma or equivalent and + 4 years of experience providing administrative support duties for a unit or functional group supporting business operations or + an equivalent combination of education and experience. Knowledge of: + Proficient computer usage including related software Ability to: + provide excellent customer service; + analyze problems and make sound decisions; + adapt to changing priorities and a dynamic work environment; + display organizational skills; + pay close attention to detail; + communicate effectively in the English language at a level necessary for efficient job performance; and + perform all essential functions as assigned by an authorized employee, supervisor, and/or manager with or without reasonable accommodation. Preferred Knowledge, Experience, And Training + Associate’s degree and + 5 years of experience providing clerical and/or administrative support in a technical or complex program or work environment. Special Requirements Applicants must be able to pass: + City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation Working Conditions The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Efforts While performing the duties of this job the employee is frequently lifting/carrying up to 10 pounds and occasionally lifting/carrying up to 35 pounds. Also, the employee is always pushing/pulling up to 20 pounds and frequently pushing/pulling up to 35 pounds. The noise level is occasionally moderate. Work includes sensory ability to talk and hear. Work in this position also includes close vision and distance vision. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach, and grasp. Position requires hand/finger dexterity. Working Environment The work environment will include inside conditions. Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees. Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans. Healthcare: + ZERO premium medical coverage option for you and your family + Low-cost dental and vision options. + Post-employment health savings account. Retirement and Investment Plans: + PERSI retirement benefits + 401(k) or 457b pre-tax investment options with employer match. + 457b Roth after-tax investment options with no match WellBeing Program: + Up to $500 cash per year for participants. + Alternative transportation incentives. Paid Leave – City employees receive generous paid leave: + 10 hours of vacation per month, and this increases the longer you stay with the City + 12 paid holidays every year + 8 hours of sick leave per month + 10 weeks Parental Leave Life & Long Term Disability: + Basic Life insurance at no cost to you + Long Term Disability insurance at no cost to you Other optional benefits: + Pre-tax Flexible Spending Accounts + Supplemental Life Insurance + Supplemental Disability Insurance + Tuition reimbursement + Free local bus pass + Corporate discount programs + AFLAC + Employee Assistance Program for short-term counseling on work, family, finances, and personal issues. Please visit our website for further details mybenefits.cityofboise.org