**Job Description** The Administrative Assistant (AA) will provide clerical and administrative support to the Administrative Director and the Department of Medicine. The AA will provide highly confidential, diversified, administrative and secretarial duties for Department Leadership. AA will be cognizant of the philosophy, standards, objectives and policies of the Department and Mount Sinai Health System. AA support to the manager or supervisor as related to day to day operations of the office or department. Duties include reception, word processing, entry level spreadsheet preparation, data entry, minutes taking, mail service, photocopying and other duties as required. **Qualifications** **Education Required:** HS Diploma , Associate degree preferred, plus 2-3 years of related administrative experience or medical office experience required Experiences And/or Skills Required: Excellent secretarial, organizational, communication and administrative skills. Ability to handle multiple tasks and prioritize work. Word processing, including Word Perfect, MS Word, Excel, power point and AION, email. **Compensation Statement** The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $23.00 - $36.00 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. Non-Bargaining Unit, BSM - Medicine Physicians - BKL, Mount Sinai Brooklyn **Responsibilities** 1. Provide Administrative assistance and clerical support to the Department Leadership Team and the Residency Program. 2. Strive to optimize efficient use of management time, enhance intra and inter departmental communications and facilitate Department integration efforts across the Health System 3. Maintains complete, well organized and easily accessible files 4. Maintain and track all provider and resident’s CME, BLS, ACLS and PALS responsible to assure certifications/license are up to date. 5. Maintain Employee files cognizant of regulatory compliance 6. Arranges meetings and maintain calendars for Leadership team 7. Composing technical and non-technical correspondences 8. Assist with Q.A. projects 9. Provides logistical support for the department initiatives 10. Prepare monthly reports 11. Maintains and assure proper use of office equipment, cleanliness of work space in a well-organized manner 12. Answers telephones, take messages, handles and directs calls 13. Assist Administrative Director with on boarding of new providers and residents. 14. Assist residents with New Innovations. 15. Assist with Power point presentation and monthly metric reporting 16. Work in conjunction with the Administrative Assistant in Emergency Medicine and cover each other’s PTO days. 17. Assist Providers and Residents with IT access (ie: EPIC, Email, and NI). B. 21. Participates in the department’s performance improvement activities 22. Maintains patient/employee confidentiality. 23. Observes the Health Care systems compliance policies 24. Maintains all appropriate confidentialities 25. Optimizes administrative personnel time by appropriately scheduling meetings. D. 32. Demonstrates a professional, courteous, and respectful attitude in dealing with patients. Families and significant others 33. Displays courtesy, tact and patience during interactions with all members of the hospital staff and extended community 34. Facilitates inter- and intra-departmental communications by appropriately scheduling meetings, communicating information, distributing mail and accurately transmitting phone messages 35. May be required to perform other duties as assigned. Education Required: HS Diploma , Associate degree preferred, plus 2-3 years of related administrative experience or medical office experience required Experiences And/or Skills Required: Excellent secretarial, organizational, communication and administrative skills. Ability to handle multiple tasks and prioritize work. Word processing, including Word Perfect, MS Word, Excel, power point and AION, email. **About Us** **Strength through Unity and Inclusion** The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. **About the Mount Sinai Health System:** Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. **Equal Opportunity Employer** The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. **Compensation Statement** Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.