Posting Information Posting Number2025302 Posting/Functional TitleAdministrative Assistant II University Pay Plan TitleAdministrative Asst II LocationSan Marcos DepartmentOffice of Educator Preparation Recruitment TypeOpen to All Job TypeFull-Time Funding SourcePermanent Monthly Salary$3,167.00 - $3,262.01 Job CategoryNon-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. + Bachelor’s degree preferred or High school diploma/equivalent with years of experience in relevant field. + Knowledge of university/academic policies and procedures. + Experience in a busy customer service setting. + Working knowledge of MS Office suite, sorting and filing (paper and electronic documents), looking up data in student information system. + Experience prioritizing workload and completing assignments with tight deadlines. + Experience preparing clear, concise, and grammatically correct memos, reports, and letters. + Ability to work as a team member and interact appropriately with others. Preferred Qualifications + Experience in education, higher education, or related field. + Experience and noted proficiency in Microsoft Excel, including functions such as VLOOKUP , pivot tables, conditional formatting, understanding of data validation and basic troubleshooting in Excel. Job Description The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit. This position is in-person on the San Marcos campus. Job Duties + Serve as support to front office to greet, screen and route customers + Use independent judgment to effectively prioritize workload while working in a team-oriented, customer service-based environment. + Manage clinical teaching placements process and ensuring student eligibility and placement. + Ensure accuracy of placement data for state accountability reporting. + Maintain communications with partner districts for placement and clinical teaching issues. + Plan and process travel requests and expense reports for 70+ student teacher supervisors each semester. + Support distribution and formatting to large groups including preparing emails and correspondence. ie. Newsletter. + Compose and proofread correspondence and forms. Supporting written communication for the office. + Coordinate and manage student registration with the Registrar’s office. + Responsible for updating content and managing department website. + Responsible for ensuring updated MOUs. + Manage Field Place Observations process and ensuring student eligibility and placement. + Present OEP processes to students in classrooms and events. Perform other duties as assigned. Additional Information to Applicants + This job is an in-person position on the San Marcos campus. + Please include a cover letter that addresses how you meet the required and preferred qualifications in the order in which they are listed in this job posting. Job Open Date02/17/2025 Job Close Date (posting closes at midnight)03/03/2025 Open Until FilledNo Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start8:00AM Normal Work Hours End5:00PM Posting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application. Legal and Required Notices Texas State University is an equal employment opportunity employer. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Why work @ Texas State? • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! • Generous paid time off: vacation, holidays, sick days and many more! • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. • An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation. Quick Linkhttps://jobs.hr.txstate.edu/postings/51355 Applicant Document