Job Title/Location

Who We Are

Solera is a global leader in data and software services that strives to transform every touchpoint of the vehicle lifecycle into a connected digital experience. In addition, we provide products and services to protect life’s other most important assets: our homes and digital identities. Today, Solera processes over 300 million digital transactions annually for approximately 235,000 partners and customers in more than 90 countries. Our 6,500 team members foster an uncommon, innovative culture and are dedicated to successfully bringing the future to bear today through cognitive answers, insights, algorithms and automation.  For more information, please visit solera.com.

The Role

The reception role is responsible to welcome and directing visits, answering phone calls, scheduling appointments, and maintaining a clean and organized office. They also handle administrative tasks such as sorting mail, managing office supplies and providing general support to other staff members. A qualified candidate should possess strong communication skills, professionalism, and an accessible attitude. They should also be organized, detail-oriented, and capable of multitasking in a fast-paced environment.

This position is important because it ensures the smooth operation of the office daily activities. A receptionist acts as the face of the company, helping to build trust and credibility with clients, and keeping internal workflows efficient.

What You’ll Do

Greet and coordinate all guests to Solera office including set-up of conference rooms and meetings

Support Facilities team with administrative tasks such as tracking and maintaining files

Welcome clients, prospective candidates, and other visitors

Communicate with vendors and schedule when needed 

Maintain security by screening, registering, and referring visitors to the appropriate person

Forward voicemails to the appropriate department

Set up new employees with an employee access badge

Assist with ordering and maintaining office supplies for site

Assist staff in the implementation and organization of internal and building-to-building moves

Assist with the initiation of purchase orders as requested by management or other involved parties

Take maintenance requests, distributing and closing out work orders as required; coordinate service requests as needed

Responsible for shipping, receiving, and distribution of external and inter-office packages

Responsible for sorting and sending out mail

Maintain confidentiality

Perform other duties as assigned

What You’ll Bring

Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job will be considered

High School Diploma or General Education Degree (GED)

Minimum of 1 year of experience in similar reception and /or facilities role

Must have hands-on experience with MS Office applications (Word, Excel, and Powerpoint); knowledge of other software applications

Must be reliable and a team player

Ability to effectively communicate with all levels of the Company and general public, both verbally and in writing

Ability to demonstrate a courteous, tactful, and professional approach with employees and external customers and vendors

Ability to accurately complete tasks/projects within allowed timeframes

Ability to orchestrate multiple activities simultaneously

Ability to perform special assignments as requested by management

Ability to efficiently organize, manage, and coordinate meetings and events

Ability to work both independently and as part of a team

Ability to maintain confidentiality

EQUAL OPPORTUNITY EMPLOYER
SOLERA HOLDINGS, INC., AND ITS US SUBSIDIARIES (TOGETHER, SOLERA) IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE FIRM'S POLICY IS NOT TO DISCRIMINATE AGAINST ANY APPLICANT OR EMPLOYEE BASED ON RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, AGE, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, MARITAL STATUS, MENTAL OR PHYSICAL DISABILITY, AND GENETIC INFORMATION, OR ANY OTHER BASIS PROTECTED BY APPLICABLE LAW. THE FIRM ALSO PROHIBITS HARASSMENT OF APPLICANTS OR EMPLOYEES BASED ON ANY OF THESE PROTECTED CATEGORIES.