Administrative Assistant II, (B3 Career Level, Non-exempt) Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link. If you would like to print a copy of this position for your records, click on the Print Preview link. Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. Selected candidate must successfully pass a background check prior to first day of employment. Posting Details Position Information Date New Hire Needed Job Title Administrative Assistant II, (B3 Career Level, Non-exempt) Department Admission Position Summary Information Job Summary Grinnell College is currently seeking an energetic, motivated, and well-organized Administrative Assistant II for the Admissions department. This position is responsible for managing the front desk in the Office of Admission. This includes greeting visitors, answering multiple telephone lines, and ensuring that prospective student guests feel welcome upon their arrival. This position is also responsible for supporting the Visit Coordinator, which includes helping manage the logistics of daily visits and organizing the personnel involved in those visits: admission counselors, student tour guides, summer interns, and student senior interviewers. This role also serves as a back-up for the Visit Coordinator during work travel, vacations, illness, programs, and reading season. This Assistant also serves on the Campus Visit Team and Operations Team. The role is a front-facing position, and it is essential to be friendly, welcoming, and calm under pressure. In addition to working the front desk, this position will perform data entry, manage the admission email account, and perform multiple clerical tasks. RESPONSIBILITIES + Back up to the Coordinator of Campus Visits & Events + Serves at the Office of Admission receptionist + Assist in the managing of the tour guides, summer interns and senior interviewers + Cross train and other clerical duties as needed. ABOUT GRINNELL COLLEGE Grinnell College is a private liberal arts college located in Grinnell, Iowa and is ranked #19 on the U.S. News and World Report’s list of Best National Liberal Arts Colleges. Grinnell College is a top ranked Liberal Arts institution that values diversity, equity, inclusion, social justice, intellectual freedom, and social responsibility. We seek candidates that align with these values and have the ability and desire to advance our values and belonging within our community and the communities we engage. Ideal candidates will be prepared to collaborate and contribute to the mission and values of the college across all constituencies. Minimum Qualifications + High School Diploma or General Education Degree ( GED ) + Three years or more relative work experience + Commitment to the College’s articulated mission and core values + Champions diversity, equity, and inclusion + Highest level of confidentiality maintained. + Strong command of the Microsoft Office suite applications, Teams, and WebEx + Detailed oriented and well organized. + Excellent written and oral communications skill, including grammar and spelling. Preferred Qualifications + Proven communicator with the ability to effectively utilize various modes of communication. + Demonstrated ability to manage multiple responsibilities, frequent interruptions, and exercise independent judgment. Link to Job Description Administrative Assistant II (http://web.grinnell.edu/humanresources/ApplicantTracking/ADM\_AdminAsstII.PDF) Link to Organizational Chart FLSA Category Non-Exempt Staff/Faculty Staff Employment Status Full-Time Employment Category Regular Posting Date Closing Date Special Instructions to Applicants Selected candidate must successfully pass a background check prior to first day of employment. Open Until Filled No Posting Number S01122 Diversity Statement Grinnell College is committed to establishing and maintaining a safe and nondiscriminatory educational and working environment for all College community members. It is committed to a policy of nondiscrimination in matters of admission, employment, and housing, and in access to and participation in its education programs, services, and activities. The College does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, pregnancy, childbirth, religion, disability, creed or any other protected class. Discrimination and harassment on any of the bases covered by state or federal antidiscrimination statutes is unlawful and a violation of Grinnell College policy. Professional References Professional References Instructions Supplemental Questions