Administrative Assistant I - Solid Waste Print (https://www.governmentjobs.com/careers/bozeman/jobs/newprint/4658535) Apply  Administrative Assistant I - Solid Waste Salary $21.85 - $23.87 Hourly Location Solid Waste, 2143 Story Mill Job Type Full-time Job Number 00596 Department Transportation & Engineering Division Solid Waste Opening Date 09/13/2024 Closing Date 10/6/2024 11:59 PM Mountain FLSA Non-Exempt Bargaining Unit MFPE + Description + Benefits Position Summary The City of Bozeman is now accepting applications for an Administrative Assistant I to support the Solid Waste Department through the preparation of documents and correspondence, managing communications, handling various administrative tasks, processing transactions, providing technical information, and ensuring effective interdepartmental coordination. This is a full-time opportunity with many benefits! As a City of Bozeman employee, you will be part of a team that is committed to positively impacting the community. This great opportunity also provides enrollment in an established retirement system with significant employer contribution (9.07%), generous vacation and sick time accruals, 8 weeks of paid parental leave, and excellent medical/dental/vision benefits. For more information on our benefits, please visit our website (https://www.bozeman.net/departments/human-resources/employee-information/benefits) . Bargaining Unit: Montana Federation of Public Employees Fair Labor Standards Act Status: Non-exempt Work Week: Typically Monday - Friday, 8:00am-5:00pm Examples of Essential Work (Illustrative Only) + Prepares correspondence, lists and other documents on computer; + Provides technical information to the public, employees and supervisors upon request; + Answers telephone calls and/or radio communications, receives and greets visitors and provides information to callers and visitors or refers callers and visitors to other appropriate personnel; + Reviews public applications to ensure appropriate data is provided; + Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested; + Distributes incoming mail to appropriate personnel; + Processes and orders office supplies, including maintaining an efficient inventory of necessary supplies and materials; + Receives cash for designated items, makes appropriate change and reconciles cash drawers; + Processes applications, licenses or other documents related to departmental operations as required; + Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; + Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; + Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas; + Responds to citizens' questions and comments in a courteous and timely manner; + Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities; + Performs other duties consistent with the role and function of the classification. Minimum Required Qualifications + High school diploma or GED; and + Some (1 year) clerical experience; or + Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work. Required Knowledge, Skills, and Abilities + Some knowledge of or ability to quickly learn the function of services within the public sector, preferably within a municipal government; + Some knowledge of or ability to quickly learn current practices and procedures involved in City service delivery; + Some knowledge of or ability to quickly learn the overall functions, duties and responsibilities of assigned Departments/divisions; + Some knowledge of modern office procedures, practices and equipment; + Some knowledge of modern office filing systems and procedures; + Some knowledge of good phone etiquette and practices; + Ability to deal with a wide range of persons, including situations in which individuals may be upset over some issue involved with City activities and policies; + Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language; + Ability to understand and follow oral and/or written policies, procedures, and instructions; + Ability to prepare and present accurate and reliable reports containing findings and recommendations; + Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks; + Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions; + Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines; + Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology; + Ingenuity and inventiveness and the use of the appropriate levels of discretion in the performance of assigned tasks; + Consistently performs assignments in accordance with the City's Core Values of Integrity, Leadership, Service and Teamwork. Required Special Qualifications + May be required to possess a valid Driver's License and obtain a Montana Driver's License within 60 days of employment; + Offers for employment are conditional upon a satisfactory response to post conditional offer process. As a City of Bozeman employee, you will be part of a team that is committed to positively impacting the Bozeman community. This position is eligible for: + Enrollment in defined benefit or defined contribution retirement plan with generous employer contribution (9.07%) + 13 paid holidays per year + 15 vacation days accrued per year + 12 sick days accrued per year + 8 weeks of Paid Parental Leave + Excellent medical, dental, and vision insurance (including a high deductible plan that is 100% employer paid) + Option to contribute to 457 deferred compensation plan + Medical and Daycare Flexible Spending Accounts + Discounted health club membership at a local gym + Discounted lift tickets for the local ski resort + Eligibility for Public Service Loan Forgiveness Program Visit our website (https://www.bozeman.net/departments/human-resources/employee-information) to learn more about our competitive benefits! Agency Bozeman, City of (MT) Address 121 N. Rouse Ave. Bozeman, Montana, 59715 Phone 406-582-2367 406-582-2970 Website https://www.bozeman.net Apply Please verify your email address Verify Email