ADMINISTRATIVE ASSISTANT I - 22011853 Date: Feb 11, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 846641 Agency: State Courts System Working Title: ADMINISTRATIVE ASSISTANT I - 22011853 Pay Plan: State Courts System Position Number: 22011853 Salary: $36,575.59 - $40,233.14 Annually Posting Closing Date: 02/26/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Position Title Administrative Assistant I Position Number 22011853 Job Location Office of the State Courts Administrator, Office of Court Services, 500 South Duval Street, Tallahassee, Florida Salary Range $36,575.59 - $40,233.14 Annually Job Description This position provides essential administrative, organizational, accounting, and fiscal support to the Court Interpreter Certification and Regulation Program―which qualifies and regulates spoken language court interpreters for the Florida State Courts System. The responsibilities of this position include, but are not limited to: + Prepare travel reimbursement requests, assist with inventory management, draft correspondence, and prepare reports. + Create templates for forms and assist in organizing travel and meeting logistics. + Process requests related to training, testing, and renewals for registration or official state-level designation. + Ensure a smooth and efficient workflow for all administrative aspects of the program. + Collect and input data for statistical reports, maintain automated office systems and databases, and provide information to court personnel and the public. + Ensure data accuracy and timely reporting. + Handle sensitive and confidential information with the utmost discretion and judgment. + Establish and maintain professional relationships with judges, court personnel, state and local government staff, vendors, and the public. + Occasionally travel within the state to serve as a test proctor or provide administrative support at workshops and oral exam administrations. The ideal candidate must demonstrate exceptional organizational skills and meticulous attention to detail while effectively working independently in a dynamic, fast-paced environment. Education and Training Guidelines Bachelor’s degree. One year of work experience in business administration, office skills, or a related field. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Additional relevant education may substitute for the recommended experience on a year-for-year basis. Competencies Knowledge, Skills, and Abilities: + Knowledge of and ability to use correct English, grammar, spelling, and punctuation. + Knowledge of and ability to perform basic mathematical operations, bookkeeping, and simple statistics. + Ability to plan and prepare budgets, reports, correspondence, and charts in a variety of formats. + Ability to proofread and edit correspondence and reports. + Ability to use a personal computer and word processing applications such as Word and spreadsheets. + Ability to organize work, establish priorities, and meet deadlines. + Ability to organize and/or automate office procedures and maintain an effective filing system. + Ability to manage multiple assignments, including long- and short-range projects. + Ability to communicate clearly and effectively. + Ability to deal tactfully with the public. + Ability to use independent judgment and discretion concerning confidential information. + Ability to plan, organize, and complete special assignments with general supervision. Special Comments To be considered for the position, all applicants must: + Submit a complete and accurate application profile, which includes essential information such as dates of service, reasons for leaving, and other qualifications. + Ensure that all employment history and detailed information about work experience are included in the application. This should encompass military service, self-employment, job-related volunteer work, internships, and any other relevant experiences, as well as explanations for any gaps in employment. Please note that applicants who do not provide all the necessary information will not be considered for this position. The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid term life insurance. The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check. Employment in this position is contingent upon a satisfactory criminal background check. In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System. How to Apply Submit a current and complete online State Employment Profile Application through the People First State of Florida Jobs website, view the State Courts System page at jobs.myflorida.com/go/State-Courts-System/2814300/ For additional information about this job, please contact Ellie Westbrook or Lisa Bell by phone at 850-922-5107. An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59 p.m. on the closing date. When using the People First State of Florida Jobs website to apply and assistance is needed with using the system, contact the People First Service Center by phone at 1-866-663-4735. The successful applicant will be subject to a criminal background check. We are an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, sex or gender, religion or creed, national origin, age, marital status, genetic, disability, or political opinions or affiliations. We hire only U.S. citizens and lawfully authorized alien workers. If you need an accommodation to participate in the application or selection process, please call the contact person at the contact information indicated for each respective position. Persons using a TTY or TDD may call the contact person through the FLORIDA RELAY SERVICE: Voice is 1-800-955-8770, TDD is 1-800-955-8771, NATIONAL RELAY SERVICE is 711. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32308 Nearest Major Market:Tallahassee