Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Primary point of contact with clients to ensure a seamless problem resolution.   Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

What You Will Do:

Utilizes various systems for tasks such as accounts receivable tracking, billing, and record keeping. Responds to emails and other digital queries from clients. Coordinate client’s requests and proper planning of  jobs assignments to the Surveyor Team Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Ensures proper billing processes are followed, and accurate records are kept of department activities. Performs clerical duties such as word processing, mail distribution, filing, record keeping, and faxing. May assist in the planning of events and seminars.

What You Will Need:

Education and Experience

Bachelors degree or equivalent 0‒2 years of previous related experience

Knowledge, Skills, and Abilities

Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy. Strong MS Office experience, such as word processing, spreadsheet creation and Outlook email/calendar management. Proficient clerical skills such as file maintenance, record keeping, and office equipment use. Good interpersonal, professional, and communications skills for use in person, in writing, and in telephone conversations. Ability to write with confidence and persuasively and  ability to diffuse tense situations Accuracy and attention to details. Ability to work well independently and in collaboration with others. Ability to work well under pressure and navigate multiple deadlines Proactive approach to problem-solving and process improvement Ability to become familiar with the ABS Health, Safety, Quality, and Environmental Management System. Be able to communicate professionally in English  Be able to communicate professionally in German - preferred.  

Reporting Relationships:

Reports directly to a department Manager, Supervisor or above.