An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.

What will I be doing?

As an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:

\nCarry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures\nProvide secretarial support to the Executive team\nEnsure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally\nReceive and distribute mail\nEnsure outgoing mail is dispatched in a timely manner\nProvide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary\nMaintain adequate supplies of office stationary\nIdentify and build internal and external relationships\nCarry out all filing\nComply with all key security mandates\nReport any maintenance issues or hazards\nMaintain own work area in a clean, tidy and good manner\nReport defective materials and equipment\nAssist with special projects related to the Executive OfficeWhat are we looking for?

An Administrative Assistant / Executive Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

\nExcellent verbal and written communication skills\nExcellent administration and IT skills \nCommitted to delivering a high level of customer service, both internally and externally\n Flexibility to respond to a range of different work situations\nAbility to work under pressure\n\n

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

\nPrevious administrative experience in a fast paced environment

What will it be like to work for Hilton?

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Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands.  Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day.  And, our amazing Team Members are at the heart of it all!

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