Administration Assistant - VP Client Relations, VP Supply Chain & VP Merchandising

OVERVIEW

The Administration Assistant to the VPs Supply Chain, Client Relations and Merchandising is both an administrative and strategic role; that requires a combination of focus and flexibility, as well as a willingness to play an active, behind-the-scenes role. The role requires a highly resourceful individual with strong emotional intelligence, self-motivation, and strong and organizational analytical skills.

The Administration Assistant will be open and approachable and will work with both the central teams and the local teams in a transparent, united, and mutually supportive manner. They must model and champion our core belief; People Make the Difference and our values; Be Creative & Innovative, Deliver Excellence and Cultivate an Entrepreneurial Spirit.

Key Accountabilities

Coordination/orchestration of projects or commitmentsdirectly involving the Executive VPS. Tact, diplomacy, and persistence are essential qualities in executing this dimension of the role. Facilitation of preparation of material and documents needed for Executive meetings/events. This responsibility is focused on planning, calendarizing and organizing content with the team and assisting in their preparation for the meetings/event if required. Key Meeting Preparation/Facilitation:Attend Team related meetings, capture major take-a ways, and work with executive team to ensure follow up, Monitor progress/achievement of next steps. Coordinate and ensure alignment across multiple functions on all initiatives, events and activations (Blue Book, Regional Holiday Toolkits - Polling, Collateral, Storytelling) Prepare presentations on strategic topics and areas in line with the needs of business Support the Events team with Vendor Management; (Budget follow up, Payments,) across Client Relations, Merchandising and Supply Chain Support the Client Experience team with Partnership Management Sporting (Giants, Yankees, US Open, Masters), Entertainment (Sofi Stadium), Executive Calendar management, T&E & other ad hoc duties when required.

Specifically, the Administration Assistant will:

Become aware of issues from an integrative, executive leadership perspective Be exposed to senior executives with the opportunity to learn from their strengths and developmental areas

Qualifications

Strong communications skills (written/verbal) and interpersonal skills. Results/action-orientation; project management skills 3+ years experience in a previous administrative role Organizational and political agility; developed negotiation skills Unquestionable personal code of ethics, integrity, diversity and trust Able to successfully navigate within varying degrees of ambiguity in a fast-paced environment Maintain an up to date understanding of the changing market and business environment Demonstrates analytical rigor Takes calculated risks Builds trust and collaborates productively Challenges conventional thinking

The hiring range for this position ranges from $26.61- $35.99 per hour. The rate of pay offered will be dependent upon candidates relevant skills and experience.