Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.
As our Seattle Assistant Front Desk Admin, you will take on a vital supporting role of being the first impression and representation of our company! The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards.
This position is in Stantec’s Seattle office, with defined hours of 8:00 am – 5:00 pm Tuesday through Thursday . Approximately 24 hours per week.
Ensures organization and cleanliness of the lobby, kitchen/cafe, conference rooms and storage areas
Ensures workspaces throughout the office are cleaned and ready for new hires or visitors
Refers and directs calls, emails and visitors as required
Schedules, tracks, and assigns meetings and conference rooms for our busy client facing office
Responsible maintaining inventory of office and kitchen supplies
Responsible for incoming and outgoing mail and deliveries
Assist with coordination of lunch and learn seminars with industry vendors
Assists in travel arrangements and expense reporting for staff, when directed.
Leads planning and logistics for internal and external staff/office events.
Supports OSEC (Office Safety Environment Coordinator) to ensure the safety of staff and support office safety initiatives as needed
Provides administrative support to office staff as needed
Handles special projects in support of firm objectives as requested Your Capabilities and Credentials
Must be able to multi-task and communicate well, be highly organized, detail-oriented, resourceful, and dependable.
Proficiency with MS Office Suite with expertise in Teams, Outlook, Word, Excel and SharePoint.
Must have positive, can-do attitude. Service oriented.
Comfortable learning and using new technology.
Must maintain a professional, polished appearance and demeanor
Must be able to successfully work both collaboratively and independently.
Education and Experience
0-2 years’ experience in a professional office environment
Certification or Associate degree or currently working on degree from technical school or college in related field or equivalent combination of education and experience preferred.
Professional experience in an office environment preferred.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Additional Information Salary Range(s): Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s): Location Description: Min/Max Pay Range for postings located in WA and DC Min Pay Range: $22 Max Pay Range: $30 Note: The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.