Job Title: Administrative Assistant

Work Place Flexibility: Hybrid 

Legal Entity: Entergy Arkansas, LLC 

 

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.

 

 

 

 

 

*** This PART TIME (Up to 35 hours per week) hybrid position reporting to the office three days a week and will be located out of our offices in Little Rock, AR. Relocation assistance is NOT available for this posting***

 

* This position will be filled as an Administrative Assistant I, II, or III. based up on the experience and qualifications of the selected candidate. *

 

 

JOB SUMMARY/PURPOSE:
This is an opportunity to be the heartbeat of our Energy Efficiency program - the glue that holds it all together. As our Administrative Coordinator, you will be the maestro, seamlessly orchestrating the day-to-day operations and empowering our team to do their best work. With your keen eye for detail and natural problem-solving abilities, you will ensure that every project, report, and presentation is executed with precision. If you're passionate about making a tangible impact on sustainability and want to be part of a mission-driven organization, this role is for you.

JOB DUTIES/RESPONSIBILITIES:

Maintain accurate financial records, facilitate timely payments, and streamline related functions for Entergy Arkansas’s Energy Efficiency group that manages a $73 million dollar budget annually. Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, and interoffice correspondence. Monitoring payment deadlines, verifying, and reconciling accuracy of data, researching invoice related issues, communicating with vendors and internal departments regarding invoice related matters and discrepancies, and following up on overdue payments. Provide secretarial and administrative support to Managers, Project Managers, and Engineers. Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls. Manage administrative affairs of the department including but not limited to invoice processing, contract processing and contract execution, independent external auditing process, etc. Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues. Be proactive in forwarding work issues to the appropriate managers/project managers/engineers. Assist in Arkansas Public Service Commission filings relating to energy efficiency. Gathering and organizing billing information, calculating costs and kWh savings, and ensuring the accuracy of invoice details.  Special projects, as assigned.

 

MINIMUM REQUIREMENTS: 
Minimum education:

Typically requires vocational training, apprenticeships, or the equivalent experience in related field (not typically required to have a four-year degree)

 

Minimum experience:

Assistant-Administrative I: 0-2 years of office/administrative/analytical work experience, or equivalent Assistant-Administrative II: 2-4 years of office/administrative/analytical work experience, or equivalent Assistant-Administrative III: 4-6 years of office/administrative/analytical work experience, or equivalent

 

Minimum knowledge, skills and abilities:

Must be proficient in typing. Must be proficient in MS office tools - Word, Excel, and PowerPoint, etc.  Requires good customer services experience.  Strong verbal/written communication skills Requires the ability to maintain confidentiality.

 

Any certificates, licenses, etc.:

Must be EEI SASS test recommended Candidates selected to attend SASS testing will be invited to do so via email *MONITOR YOUR SPAM/JUNK FOLDER

 

 

JOB SUMMARY/PURPOSE:
This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc.  Responsibilities also include tracking projects costs and programs associated with energy efficiency; and accurately producing a variety of reports and presentations using the appropriate software for power point, graphics and spreadsheets, preparing and/or updating functionally related to reports and records, developing and/or participating in special projects.

JOB DUTIES/RESPONSIBILITIES:

Provide secretarial and administrative support to Managers, Project Managers, and Engineers. Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls. Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, and interoffice correspondence. Manage administrative affairs of the department including but not limited to invoice processing, contract processing and contract execution, independent external auditing process, etc. Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues. Be proactive in forwarding work issues to the appropriate managers/project managers/engineers. Assist in AR Public Service Commission filings relating to energy efficiency. Maintain accurate financial records, facilitate timely payments, and streamline related functions for Entergy's Energy Efficiency group that manages a $73 million dollar budget annually. Gathering and organizing billing information, calculating costs and kWh savings, and ensuring the accuracy of invoice details.  Monitoring payment deadlines, verifying, and reconciling accuracy of data, researching invoice related issues, communicating with vendors and internal departments regarding invoice related matters and discrepancies, and following up on overdue payments. Special projects, as assigned.

 

MINIMUM REQUIREMENTS: 
Minimum education:

Typically requires vocational training, apprenticeships, or the equivalent experience in related field (not typically required to have a four-year degree)

 

Minimum experience:

Assistant-Administrative I: 0+ years of administrative experience Assistant-Administrative II: 2+ years of administrative experience Assistant-Administrative III: 4+ years of administrative experience Assistant-Administrative, Sr.: 6+ years of administrative experience

 

Minimum knowledge, skills and abilities:

Must have proficiency with typing. Must be proficient in Microsoft 365 office tools - Word, Excel and PowerPoint, etc. Requires good customer services experience.  Requires the ability to maintain confidentiality. Desired: Strong organizational and Analytical skills

 

Any certificates, licenses, etc.:

Must be EEI SASS test recommended Candidates selected to attend SASS testing will be invited to do so via email *MONITOR YOUR SPAM/JUNK FOLDER ***Please ensure you have a valid cell phone number saved in your career profile***

 

 

 

 

 

Primary Location: Arkansas-Little Rock Arkansas : Little Rock 
Job Function: Professional
FLSA Status: Non Exempt 
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT 
Number of Openings: 1
Req ID: 118338
Travel Percentage:Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

 Equal Opportunity

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment.  Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.

EEI Testing:

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test.  The test brochure will give you critical information on the test such as time allocated and number of questions.  Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests, Logon ID:  entergy, password:  practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.