Description Are you an organized, detail-oriented professional with a passion for supporting dynamic teams in the creative publishing industry? We are seeking an Administrative Assistant to join our publishing company and play a pivotal role in ensuring the smooth day-to-day operations of our editorial and production teams. This position offers a unique opportunity to work closely with book editors, writers, designers, and marketers, contributing to the success of world-class publications. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities: Administrative Support: + Manage calendars, schedule meetings, and coordinate appointments for editors and leadership teams. + Act as a point of contact between departments, vendors, and external clients. + Maintain and organize files, records, and correspondence, both digital and physical. + Screen and respond to phone calls, emails, and inquiries promptly and professionally. Publication Workflow Assistance: + Track and monitor publishing timelines and deadlines to ensure projects remain on schedule. + Distribute manuscripts, proofs, and production materials to relevant teams or external vendors. + Facilitate communication between authors, editors, designers, and other collaborators. Event Planning & Meeting Coordination: + Assist with planning and logistics for book launches, company events, and team meetings. + Prepare and distribute meeting agendas, materials, and minutes. Data Entry and Reporting: + Manage and update internal databases with contact lists, manuscript information, and release schedules. + Generate and maintain reports related to budgets, production deadlines, and operational performance. Office Management Tasks: + Order and maintain office supplies and equipment as needed. + Assist in processing outgoing and incoming mail, especially manuscripts and contract Requirements Qualifications: + Proven experience as an Administrative Assistant or similar role, preferably in a publishing or creative environment. + Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. + Strong organizational and multitasking skills, with the ability to prioritize and adapt to changing deadlines. + Exceptional written and verbal communication skills, with an eye for detail. + Comfortable working in a fast-paced collaborative environment with writers, creators, and cross-functional teams. Preferred Skills: + Familiarity with publishing software (e.g., Adobe InDesign, Grammarly, or content management systems). + Knowledge of publishing workflows, such as proofreading, manuscript submissions, and printing processes. + Passion for books, media, and storytelling. Benefits: TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .