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Private Equity Firm located in Midtown West, Manhattan, is seeking to hire a Temp-to-Perm Administrative Assistant who will support 5-6 Operating Partners (i.e. VP and Directors) on the PE Portfolio Company Team. This role will primarily involve providing comprehensive administrative support including heavy calendar management and travel coordination. The ideal candidate will possess exceptional communication and multitasking skills, a proactive mindset, and a strong work ethic. Hours are 8:30am-5:30pm, 5 days/week on-site, with paid OT as needed.
Responsibilities:
* Manage complex calendars, executing the scheduling of various meeting types such as board meetings, virtual and in-person meetings.
* Coordinate travel arrangements for team members, ensuring all logistics are organized and efficient.
* Assist in the preparation and distribution of meeting materials and presentations.
* Maintain accurate records and databases, including managing expense reports.
* Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness in all communications.
* Perform ad hoc administrative tasks and projects as assigned.
Qualifications:
* Bachelor's degree required.
* Minimum of 5 years of administrative support experience, preferably in a corporate environment with experience supporting a busy team.
* Experience with travel coordination (including international) and expense reporting preferred.
* Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
* Proficient in utilizing technology, including Zoom and conference room systems.
* Strong communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels of the organization.
* Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
* Innovative thinker who consistently seeks to improve processes and approaches tasks with creativity and flexibility.
* Ability to work independently and collaboratively as part of a team, with a positive attitude and willingness to learn.
* Displays excellent judgment and has a proactive approach to overseeing all tasks.
* Flexibility in hours to cover early morning/later day meetings. Required to work in-office Monday through Thursday, with occasional Fridays as needed.