We are seeking a talented individual to join our Executive/Administrative Assistants team at Mercer as an Administrative Assistant . This role will be based in Toronto. This is a hybrid role that has a requirement of working at least three days a week in the office.
 

The Administrative Assistant will support a group of consultants by providing an in-depth knowledge of administrative procedures and tools. The applicant must have a basic understanding of the business service area, clients, key terms and service offerings. The Administrative Assistant will be required to handle sensitive information with professionalism and integrity while communicating openly and often among team members. The applicant must also continually strive to promote smooth workflow and ensure client needs are met. This includes ensuring Mercer standards are used in all document production.

We will count on you to:
 

To fulfill this role, the Administrative Assistant will:

Manages consultants calendar; schedules meetings. Arranges travel for consultants; manages expense reimbursement for clients. Processes and/or coordinates completion of expense reports in a timely manner; and client marketing information (MPower).

Coordinate production of documents using available resources. Provides peer review of documents before final production/distribution to ensure quality control of final product.

Edit and create documents using PowerPoint, Excel & Word while ensuring all documents produced adhere to Mercer’s global identity/document standards.

Adhere to best practices and expense control (i.e., travel rates, office supplies, catering, vendors, etc.). Contribute to accurate client/project budget management through accurate and prompt time entry.

Perform clerical duties, including electronic filing, sending and receiving mail, managing e-mails, preparing consultant expense reports, and photocopying.

Assist team with a variety of administrative tasks as assigned. Provide back-up AA support within business unit and collaborate with Wealth AAs in other offices.

What you need to have:

High School Diploma required;

5+ years of administrative assistant experience, preferably in a consulting environment or professional service industry.

Proficiency in Microsoft Office, with demonstrated expertise in Word, Excel and PowerPoint.

Adaptable with internal computer programs.

Ability to support multiple leaders at any given time.

Demonstrated ability to multi task with professionalism.

Project management skills.

Why join our team:

We help you be your best through professional development opportunities, interesting work and supportive leaders.

We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.

Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Mercer, a business of Marsh McLennan (NYSE: MMC), is a global leader in helping clients realize their investment objectives, shape the future of work and enhance health and retirement outcomes for their people. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit mercer.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, Marsh McLennan will provide a reasonable accommodation to employees and prospective employees to the point of undue hardship upon request and as required in respect of the individual’s particular restrictions and limitations. If you require a specific accommodation because of a disability or medical need, please contact reasonableaccommodations@mmc.com.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.