Administrative Assistant - ( 250000N7 ) **Description** Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We’re a place to apply your passion and collaborate with top environmental talents on work that’s critical to our clients and the communities they support. Join a team that has the environment down to a science. **Your Opportunity** We are currently seeking an Administrative Assistant for our Raleigh office. This person is an experienced, highly motivated individual with strong administrative expertise to provide administrative support to our 130 staff. This position is full time in office role. You will perform administrative duties for management, team leaders and staff. The position requires strong communication skills and office related software skills, internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff. Sensitivity to confidential matters will be required. As part of this role, you will also be coordinating Office Safety and Environment duties as well as new hire onboarding. The successful candidate will proactively work with the office leader and with the relevant project managers to provide the necessary administrative support. **Your Key Responsibilities** + Perform clerical functions such as typing, filing, scanning, photocopying, and printing. + Electronic calendar management including scheduling meetings, boardroom bookings. + Arrange meetings and prepares and distributes agenda items, takes meeting minutes, and tracks minutes for follow up times. + Coordinate logistics of senior leadership team programs including meetings, seminars, workshops, special projects, and events. + Electronic file management, filing, and coordinating with Records Management the offsite storage of project records. + Assist with special event planning, including social committee activities, staff meetings. + Assist in the distribution/creation of all-staff communications. + Coordinate office repairs with the landlord, and equipment (copiers, computers, etc.) with the vendors. + Working with managers and accounts payable (A/P) to process invoices. + Maintaining stock and office equipment to ensure proper functionality. + Passionate about safety and the desire to be the representative of the office safety program. + Assist the administrative team and project managers with archiving project records. + Partner with managers and Human Resources with the onboarding of new employees + Partner with IT to implement new technology and programs. Specific IT knowledge is not required, just a comfort with technology and willingness to learn. + Other duties may be assigned + Office Safety and Environment Coordinator (OSEC) Responsibilities + Work with Management to maintain corporate HSSE (Health, Safety, Security Environment) policies including filing system, reporting and office inspections. + Provide guidance to all Raleigh based staff on Stantec's Health & Safety Policy and practices: + Conduct HSSE Orientation for new and transferred employees. + Act as a local resource for HSSE comments, suggestions, reporting, and compliance + Order, track and distribute Personal Protective Equipment (PPE) + File reports and assist (as needed) in investigations and corrective actions following an incident. **Qualifications** **Your Capabilities and Credentials** + High level of skills/experience using Microsoft Word, Excel, PowerPoint, Outlook, MS Teams, and Adobe skills with managing PDFs. + Excellent written, verbal, and interpersonal communication skills. + Strong multi-tasking skills with the ability to prioritize, organize multiple concurrent assignments and meet deadlines. + Ability to work effectively under pressure in a fast-paced environment. + Customer service oriented. + Ability to always maintain discretion and confidentiality. + Strong knowledge of office procedures and practices. + Resourceful and flexible. Willing and able to take initiative when needed. + Excellent analytical and problem-solving skills. + Ability to work independently without daily face time with leader. + Great interpersonal skills and ability to work independently as well as part of an effective team. + Demonstrate initiative and a proactive approach to daily tasks. + Good organizational skills. + Self-motivated and able to take responsibility. + Punctual and reliable. **Education and Experience** + High School Diploma with minimum of 10 years of experience, post-secondary degree in related field would be a plus, or equivalent combination of education and experience. + Experience working with an engineering/consulting preferred. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. **Benefits Summary:** Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. _The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements._ **Primary Location** : United States-North Carolina-Raleigh **Organization** : BC-1711 Shared Services-US Raleigh NC **Employee Status** : Regular **Job Level** : Individual Contributor **Travel** : No **Schedule** : Full-time **Job Posting** : Feb 14, 2025, 7:37:23 AM **Req ID:** 250000N7 Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans