ADMINISTRATIVE ASSISTANT Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4815169) Apply  ADMINISTRATIVE ASSISTANT Salary $1,785.00 - $2,261.29 Biweekly Location 611 Walker Street Job Type Full Time Job Number 36152 Department HUMAN RESOURCES Division HRD-STRATEGIC BENEFITS ADMIN & OPS Opening Date 02/03/2025 Closing Date 2/10/2025 11:59 PM Central + Description + Benefits + Questions POSITION OVERVIEW Applications accepted from: All Persons interested Job Classification: Administrative Assistant Department: Human Resources Division: Benefits Pin Number: 36152 Reporting Location: 611 Walker, 5th Floor Workdays & Hours: Monday - Friday 8am - 5pm **SUBJECT TO CHANGE** DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS As administrative support for HR Benefits division (Wellness Team) this position performs professional administrative functions related to the development and implementation of policies and procedures pursuant to Wellness Team goals and objectives. + Provides customer service support and communicates vital information to employees and relevant stakeholders + Interprets and implements basic rules, regulations, policies and procedures in day-to-day operations. + Drafts correspondence reports and other documents; proofs/edits documents for accuracy, content and format. + Prepare periodic and special reports; compiles information and maintains reference information. + Organizes inventorying, cataloging, retention and retrieval of documents. + Performs other duties as assigned. WORKING CONDITIONS There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. MINIMUM REQUIREMENTS EDUCATION REQUIREMENTS Requires a bachelor’s degree in business administration, Liberal Arts, or a related field. EXPERIENCE REQUIREMENTS One year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. LICENSE REQUIREMENTS None PREFERENCES Preference will be given to applicants with: Excellent organizational skills. Customer service focused. Detailed oriented. Ability to coordinate multiple tasks. Able to communicate with all levels of management and assist with persons from diverse backgrounds. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED None SAFETY IMPACT POSITION No SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. Pay Grade 17 APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832)393-7238. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information. If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. If you need special services or accommodations, call (832)393-7238 EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: + Medical + Dental + Vision + Wellness + Supplemental Insurance + Life insurance + Long-term disability + Retirement pension + 457 deferred compensation plan + Employee Assistance Program + 10 days of vacation each year + 11 city holidays, plus one floating holiday + Compensable Sick Leave + Personal Leave + Flexible schedules + Hybrid-Telework for eligible positions + Professional development opportunities + Transportation/parking plan + Section 125 pretax deductions + Dependent Care Reimbursement Plan + Paid Prenatal, Parental and Infant Wellness Leaves + Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html 01 Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions? + Yes + No 02 Which best describes your education? + High School diploma / GED + Associate's Degree + Bachelor's Degree + Master's Degree or Beyond + None of the above 03 Which best describes your administrative experience? + More than 7 years + 5 years, but less than 7 years + 3 years, but less than 5 years + 1 year, but less than 3 years + Less than 1 year + I have no experience 04 With which of the following software applications are you proficient? + BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools. + INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration. + ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design + None of the above 05 How many years of experience do you have working in the Human Resources field? + I have no experience + Less than 1 year + 1 year, but less than 3 years + 3 years, but less than 5 years + More than 5 years 06 Work setting experience (Check all that apply that can be verified). + Onboard new hires + Audit new hire documents for accuracy + I-9 and E-verify Processing + Experience with HRIS systems + Work with sensitive and confidential information + None of the above 07 Are you a current City of Houston Human Resources employee? + Yes + No Required Question