ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Facilities Management & Operations team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Administrative Assistant is located Downtown Toronto and typically reports directly to the Division Manager. Duties and responsibilities include but are not limited to:

Entering timesheetsProcessing expensesAssisting in Proposal PreparationPurchase ordersOrdering material and suppliesDocument controlsChange order controlsRequesting subcontractor PO’s from legal departmentMaintain and prepare reports from manual or electronic files, inventories, mailing lists and databasesOrder office supplies, service office equipment and arrange for servicing in the case of major repairsOther duties as required

COMPETENCY REQUIREMENTS

Communicates Effectively Customer FocusHolds Self and Others AccountableTeamwork and CollaborationValues and Respects Others

EDUCATION REQUIREMENTS

High School DiplomaDegree or Diploma in Office Administration or related would be considered an asset

WORK EXPERIENCE REQUIREMENTS

5 years in an office environment in an administrative roleExperience in the construction sector is considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Due to many mandatory vaccination requirements on our client sites, the successful candidate will be required to provide proof of full vaccination prior to hire.

Proficient knowledge and understanding of:

Organization and time managementWork well under pressureMeet all deadlinesAbility to multitask

Proficient user of:

MS Office (Word, Excel, Project)JD Edwards or an Oracle-based ERP system considered an asset

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.