Job Title: Administrative Assistant Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to handle routine administrative duties and manage office operations. The role involves assisting with event planning, organizing community engagement activities, and overseeing the corporate mailing program. Additionally, the successful candidate will coordinate the use of fleet vehicles and undertake special projects as assigned by leadership. Responsibilities + Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment + Provide administrative support leadership, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes + Plan, organize, and schedule company meetings in the office, off-site, and via videoconference + Coordinate domestic and international travel arrangements for employees + Maintain filing system, contact database, employee list, and inventory + Order and oversee office supplies and food deliveries for group meetings Essential Skills + Proficiency in Microsoft Office, particularly Word and Excel. + Highly organized with strong multitasking and time-management abilities. + Ability to handle sensitive information with confidentiality. + Excellent professional writing and business communication skills. + Ability to work collaboratively in a team environment. + Experience in real estate, particularly in drafting addendums and memorandums. Additional Skills & Qualifications + An associate degree is required. Equivalent education, training, and/or experience may be considered. + A minimum of 3 years of administrative experience is preferred. + Experience with commercial real estate transactions is preferred. Pay and Benefits The pay range for this position is $23.00 - $26.00 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Appleton,WI. Application Deadline This position will be accepting applications until Feb 6, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.