JOIN THE TEAM THAT’S POWERING PROGRESS Building cities. Driving commerce. Saving lives. For over 100 years, Allison Transmission has powered the vehicles and technology that move our world forward.What powers us? Our employees. From the first person hired by James Allison in 1915 to the thousands across the globe who work for Allison today, we’re driving progress everywhere because we employ top talent worldwide. Learn more about this role and how you can begin driving your career forward! Job Title: Administrative Assistant Pay Grade: S2 Job Description: Primary Purpose of Role: Under the direct supervision of the Plant Director, this position provides administrative and secretarial support for the executive and department. In addition to typing, filing, and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. Key Responsibilities: + Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department. + Schedules visits with Board Members, customers, and external personnel as needed. + Coordinate internal events with plant staff including ordering shirts, booking meeting rooms, coordinating lunches, etc. + Support onboarding/offboarding of employees through ordering IT equipment, setting up administrative access & workstations, etc. + Send mass communications to staff in plant regarding overtime schedules, all team staff meetings, updates, etc. + Follow-up on monthly safety trainings, sending letters to employees. + Manage org charts for the plant monthly. + Establishes, develops, maintains and updates filing system for the executive and the department. Retrieves information from files when needed. + Organizes and prioritizes large volumes of information and calls. + Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information. + Handles confidential and non-routine information. + Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. + All other duties as assigned. Key Performance Measures: + Timely response to internal and external customers + Management of Plant Directors calendar Competencies and Behaviors: + Comfortable using Microsoft Office, Power BI, and other computer programs. + Interpersonal skills to work effectively with others. + Must be detail oriented. Qualifications: Required: + High School Diploma Preferred: + Associates Degree Experience: Required: + 2+ years’ experience in administrative assistant or similar role Primary Location: Indianapolis, IN Additional Locations: Allison Transmission is an equal opportunity employer. We have opportunities for all qualified applicants regardless of age, race, color, sex, religion, creed, national origin, disability, sexual orientation, gender identity/expression or veteran status. If you are an individual with a disability or a disabled veteran requiring assistance and/or reasonable accommodations reviewing any of the careers information, please contact us at ati+ask4max@service-now.com . Please note that Allison Transmission will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Allison Transmission will not solicit money or banking information from applicants. Allison Transmission is an equal opportunity employer. We have opportunities for all qualified applicants regardless of age, race, color, sex, religion, creed, national origin, disability, sexual orientation, gender identity/expression or veteran status. If you are an individual with a disability or a disabled veteran requiring assistance and/or reasonable accommodations reviewing any of the careers information, please contact us at 317-242-5000. Please note that Allison Transmission will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Allison Transmission will not solicit money or banking information from applicants.