Job Title: Administrative Assistant
Job Description

We are looking to hire an Administrative Assistant for the T&D group. This is a full-time position that will report to the Phoenix office. The Administrative Assistant works in a busy office environment and must efficiently multitask between various assignments. This position plays a key role in the coordination and distribution of work. Project managers, office managers, and field staff are the primary internal customers the Administrative Assistant supports.

ResponsibilitiesProvide administrative support for field and office personnel.Ensure all assigned tasks are completed accurately and delivered with high quality in a timely manner.Utilize Microsoft Excel for data management and retention.Serve clients, vendors, and other walk-in customers by welcoming and directing them appropriately.Operate office equipment such as computers, fax machines, copiers, scanners, and phone systems.Answer phones, provide basic information, and transfer callers as appropriate.Efficiently and professionally manage the flow of people and information through the business.Perform data entry.Handle various administrative functions such as processing accounts receivables, accounts payables, weekly payroll, and more.Submit and file invoices.Order, set up and support employee iPhones, iPads and mobile hotspots.Track and transfer company vehicles and equipment.Receive and disperse fuel cards, vehicle registrations/license plates, and corporate credit cards.Maintain regular and predictable attendance.Other duties as assigned.Essential Skills1+ years of general administrative experience required.High school diploma or GED is required.Proficiency with MS Office Suite.Strong communication and organizational skills.Ability to maintain a high level of confidentiality.Working knowledge of JD Edwards/payroll system module or equivalent.Superior organizational skills and the ability to prioritize multiple responsibilities while supporting management.Excellent attention to detail.Self-starter with a good attitude.Ability to maintain a professional appearance.Flexibility to work in various locations within 10 miles from each other, throughout the week.Additional Skills & QualificationsExperience in electrical construction or construction industry is a plus.Work Environment

This is a full-time position in an office located near the airport. The work schedule is Monday through Friday, with specific start and end times to be determined. The role requires flexibility to work in various locations within a 10-mile radius throughout the week.

Pay and Benefits

The pay range for this position is $45000.00 - $65000.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Phoenix,AZ.

Application Deadline

This position will be accepting applications until Jan 24, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.