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Administrative Assistant to the CEO - Nonprofit Sector

Position Summary:
The Administrative Assistant plays a vital role in supporting the CEO of a dynamic nonprofit organization. This position ensures smooth day-to-day operations by managing executive scheduling, coordinating communications, and facilitating meetings and events. Acting as a strategic partner to the CEO, the Administrative Assistant enhances organizational efficiency and helps drive the nonprofit's mission forward.

Compensation: Starting at $45K PLUS+ (depending on candidate's experience)

Key Responsibilities:

1. Executive Scheduling and Calendar Management:

Oversee and optimize the CEO's calendar, ensuring alignment with organizational priorities and strategic initiatives.Coordinate and schedule meetings, appointments, and travel arrangements to maximize the CEO's time and productivity.Anticipate scheduling needs and proactively adjust to accommodate emerging priorities, minimizing disruptions.

2. Communication Management and Coordination:

Serve as the primary point of contact for all communications directed to the CEO's office, ensuring a smooth flow of information.Manage the CEO's email by drafting responses, prioritizing messages, and handling follow-ups to maintain efficiency and professionalism.Draft, edit, and prepare reports, presentations, and briefing materials on behalf of the CEO, safeguarding sensitive information.

3. Meeting and Event Coordination:

Plan and manage all aspects of meetings involving the CEO, including logistics, agenda preparation, and follow-ups.Organize and oversee the logistics for events, ensuring all details are handled to promote successful engagement with stakeholders.Distribute meeting materials, track follow-up actions, and ensure all participants are well-informed.

4. Stakeholder Engagement and Liaison Support:

Act as a liaison between the CEO and board members, donors, and external partners, fostering positive and consistent communication.Ensure the CEO is prepared for all interactions by coordinating briefings and materials in advance.Facilitate communication between the CEO and other departments, promoting alignment across leadership and staff.

5. Office and Expense Management:

Manage the CEO's office environment by maintaining supplies, equipment, and resources to ensure seamless operations.Prepare and track expense reports, manage budgets, and oversee office expenditures.

6. Special Projects and Team Collaboration:

Assist with high-priority projects, providing administrative support to advance key organizational initiatives.Support the leadership team, including the Chief of Staff, VP of Fund Development, and Director of Strategic Support, ensuring their administrative needs are met.Collaborate with other departments to ensure cohesive operations and alignment with the nonprofit's mission.Role Integration:

This position blends three core functions critical to the nonprofit's success:

Executive Scheduling Expert: Manage the CEO's calendar, travel, and engagements to ensure their time aligns with the organization's strategic priorities.Communications Coordinator: Handle incoming and outgoing correspondence with discretion, drafting communications and maintaining the CEO's professional presence.Meeting and Event Planner: Coordinate meetings and events that involve the CEO, ensuring seamless execution and follow-up to drive organizational goals.

Qualifications:

Experience in administrative support, preferably within the nonprofit sector or executive-level environments.Strong organizational and multitasking skills, with exceptional attention to detail.Excellent written and verbal communication abilities.Proficiency in Microsoft Office Suite and calendar management tools.Ability to handle sensitive information with professionalism and confidentiality.Proven ability to work independently, prioritize tasks, and adapt to shifting needs. A1402745DAL_1736361075 To Apply for this Job Click Here