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Our client, and investment firm located in Midtown Manhattan, is looking to hire a Temporary Administrative Assistant to support a team of professionals and manage office operations. This covers a maternity leave starting on/around February 1st through August 2025. Monday - Friday, hybrid schedule (remote days will vary). Hours: 9am - 5pm with occasional OT.

Responsibilities:

Provide all aspects of administrative support for 4-5 partner-level professionals, as well as general administrative team support for the Investor Relations, Marketing, and Legal and Compliance teams.Responsible for supporting general administrative functions, including printing and binding presentations, performing light data entry, facilitating electronic signatures and managing phone inquiries.Coordinate senior-level internal and external meetings and conference calls.Coordinate domestic and international travel arrangements.Process expense reports using Concur.Support office management by maintaining kitchen supplies, managing the dishwasher, and ensuring a clean workspace.Facilitate in-office meetings by coordinating lunch orders, reserving meeting rooms, and welcoming visiting clients.There are no Personal Assistant responsibilities.

Qualifications:

Proficient in Microsoft Outlook, Excel, and Word.Must be extremely organized, detail-oriented, energetic, dedicated to professional excellence, and willing to work in a fast-paced group environment.Exceptional communication skills (oral and written).Ability to establish and meet deadlines, be calm under pressure, and manage multiple priorities with professionalism and composure.Ability to maintain high standards despite pressing deadlines.Ability to solve problems with limited direction quickly and efficiently.Self-starter with an excellent ability to anticipate needs, solve problems as they arise, and follow through.Prior experience in an administrative role is essential, with a preference for candidates possessing 3+ years of experience within the finance industry.

Pay:

$35-$40/hour

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