Job Posting Title:

Administrative Assistant

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Hiring Department:

School of Nursing

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The Administrative Assistant in centers at the School of Nursing provides essential administrative support for the following activities within the UT Austin School of Nursing (SON):

Assist in dissemination activities such as webinars, conferences to disseminate long term care related practice content to long-term care facilities from across Texas. Assist in data collection activities of members attending the dissemination activities and awarding of CEU credits. Assist in data collection activities for pre-award grant proposal preparation at the Cain Center. Assistance to the Directors for Center for Gerontological Nursing and the Cain Center for Nursing Research in the School of Nursing. This position reports to the Directors for Center for Gerontological Nursing and the Cain Center for Nursing Research

Responsibilities

For the Center for Gerontological Nursing:

Provide administrative assistance to the Center Project Coordinator as they plan, execute and coordinate webinars, seminars or conferences on long-term care best practices.Serve as a point of contact for attendees from long-term care facilities, responding to and following-up on emails and providing information.Provide logistical support for webinar/seminar/conference attendees.Collect evaluation data from members attending the dissemination activities.Facilitate activities related to awarding of CEU credits to attendees.Maintain databases of attendees from Texas long-term care facilities, contacts and resourcesGenerate reports and analyze data related to webinar/seminar/conference activities.

For the Cain Center for Nursing Research:

Provide administrative assistance to the Center Director during large grant submissions.Assist with extracting demographic and historical academic data from multiple schools with UT Austin.Assist in data table generation and formatting as per grant guidelines.

Required Qualifications

·       Associate’s degree or higher.

·       Ability to work independently and as part of a team.

·       Strong organizational and multitasking skills.

·       Proficiency in office software and tools such as MS office, BOX, Qualtrics, etc.

·       Strong written and verbal communication as well as a demonstrated ability to interact effectively with faculty, staff, and students.

·       Experience with calendaring software and platforms, which may include Google, Microsoft Outlook, Doodle, Calendly, etc.

·       Willingness to learn new skills as required by the position.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

·       Bachelor’s degree or relevant educational background.

·       Prior administrative experience supporting small teams and/or managers.

·       Experience working in a financial or a higher education environment.

Salary Range

$24,000 (prorated half-time basis)

Working Conditions

May work around standard office conditions.Repetitive use of a keyboard at a workstation.Use of manual dexterity.

Required Materials

Resume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.