Administrative Assistant Req #: 0000166065
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: RWJ New Brunswick
Department: Cancer Ctr-Admin
Location: Main Hospital - New Brunswick, One Robert Wood Johnson Place, New Brunswick, NJ 08901

Job Overview:

Perform secretarial duties to the daily demands of the Cancer Ctr-Admin department. Acts as an administrative contact for all patients, family members, and visitors by demonstrating immediate, courteous, and cooperative interactions at all times.

Qualifications:

Required:

High School Diploma or GED equivalent required.3-5 years administrative secretarial experience required.Detailed knowledge and experience in Microsoft Word for Windows, PowerPoint, Excel, and Outlook Microsoft Office.Excellent communication skills.Ability to meet deadlines and manage projects.Strong anticipation skills and forward-thinking.Excellent communication skills.Able to interact at all levels with internal and external personnel, as well as senior staff.

Preferred:

Associate's/Bachelor's degree is preferred.

Scheduling Requirements:

Full-time, Day

Essential Functions:

Provides secretarial/administrative support directly to the Blood Disorder s Chief and The Cellular Therapy Chief exercising confidentiality.Perform standard secretarial tasks (e.g., faxing, scanning, etc.)Using business software applications (e.g., word processing, and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries.Manage the provider s Outlook and clinical schedule. Schedule provider meetings, submit vacation requests.Receives, screens, and directs incoming calls, patients, mail and emails.Maintains files, records, calendars, arranges business travel and reimbursements, coordinates meeting arrangements and tracks expenses.May assist with scheduling patients per provider requests.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

Paid Time Off (PTO) Medical and Prescription Drug InsuranceDental and Vision InsuranceRetirement PlansShort- & Long-Term DisabilityLife & Accidental Death InsuranceTuition ReimbursementHealth Care/Dependent Care Flexible Spending AccountsWellness ProgramsVoluntary Benefits (e.g., Pet Insurance)Discounts through our partners, such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer