Administrative Assistant
Kforce
Kforce's client, a professional services firm in Parsippany, NJ is seeking an Administrative Assistant. This firm offers good benefits and pays time & half OT over 40 hours.
Responsibilities Include:
* The Administrative Assistant will answer all incoming calls and transfer calls to appropriate staff and to our other offices
* Welcome clients in a friendly and professional manner
* Order office supplies as necessary and keep inventory of office
* Open and process all incoming and outgoing mail (USPS, FedEx, UPS, etc.)
* Schedule appointments for Partners and help make travel arrangements as needed
* Scanning, faxing, and filing as needed
* Maintain office equipment and request machines to be serviced by vendor as needed
* Scan, fax, and file incoming and outgoing tax information as required
* As an Administrative Assistant, you will prepare office bulk and non-bulk engagement letters
* Tax return processing: Prepare tax folder, mailing, Print/PDF, CD or USB copies of tax returns and contact clients as needed
* E-file: extensions and tax returns
* Assist clients with signing required documentation at tax return pickup
* XCM Management until client is in -complete- status
* Assist with light bookkeeping and QuickBooks posting as needed
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