A commitment to living the values of Teamwork, Respect, Dignity, Justice, Advocacy and Quality.

We are an independent voluntary organisation providing services and support for people with disabilities and their families for more than 70 years. Our work positively impacts the lives of over 10,000 people with disabilities, equipping them with the confidence, skills, and self-belief to achieve their expressed goals

 

 

Admin Assistant

Northwest Region

Permanent Contract, 35 hours hours

 

Job Purpose

 

The purpose of this post is to provide a wide range of support activities to the Service Managers.  The key tasks associated with this role will be to provide effective office administration support to the team, including providing comprehensive secretarial and administrative support such as general office management, dealing with incoming and outgoing correspondence, diary and travel arrangements, preparing documentation for meetings, liaising with a range of internal and external stakeholders, event management.

 

 

Minimum Education & Skills required

Educated to degree level in a relevant discipline is desirable. At least four years administration experience with a track record of handling multiple competing priorities in a busy and challenging environment is desirable. First class IT skills with a high level of proficiency in the full suite of Microsoft Office applications Ability to work successfully in a team environment both in person and with remote colleagues, building effective working relationships  to create a positive working environment

 

 

Job Duties & Responsibilities

Provide secretarial and administrative support to the Regional Operating Officer and Integrated Services Managers to include tasks such as diary management, preparation for meetings, organising travel and meetings in addition to general administration tasks including the management of a comprehensive filing system. Ensure the effective operation of the office of the Region, including coordination of team meetings and diaries, organising meetings, compilation and collation of reports, management of invoicing and expenses, maintenance of databases, including employee documents such as payroll, Supervision documents, and other records in line with organisational policy requirements. Ensure all Managers meet monthly reporting deadlines and requirements e.g. Status Reports, Management Account Variances, various information requests. Advise the management team of all Health and Safety immediate notifications, incident reports and ensure that these are followed up as needed and records maintained in line with Safety Statement requirements.

 

Additional requirements

Have an awareness of the culture, objectives and mission of the Rehab Group Have excellent administrative skills and an ability to work in a busy environment with many competing priorities Be confident and assertive with strong negotiation and problem solving skills Have exceptional written communication skills with experience of developing content for social media, newsletters and websites a plus

 

Staff Benefits

Company Pension Scheme Paid maternity/paternity/adoption leave Educational leave 27 days annual leave Bike to work scheme Tax saver travel scheme Income protection Unpaid leave Health and Wellbeing programme Company credit union scheme Employee discount scheme Digital Doctor Financial support for studying and study leave Long Service Reward Scheme sick leave Employee Assistance Programme (EAP)

 

*Rewarding Career *Career with meaning *attractive benefits *work life balance*

 

To view full extensive job description please, click apply to visit our company site and download attachment at the bottom of the page.

These duties and responsibilities are a reflection of the present service requirements and may be subject to review and amendment to meet the changing needs of the services

 

Closing Date: Wednesday, 9th October 2024

 

The Rehab Group is an equal opportunity employer